Deputy City Clerk

Deputy City Clerk

Salary

$79,824.24 - $111,687.12 Annually

Location

City of Spokane, WA

Job Type

Exempt

Job Number

2026-00187

Department

City Clerk

Opening Date

04/28/2026

Closing Date

6/7/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CLASS SUMMARY

The City of Spokane invites applicants for the position of

Deputy City Clerk

Nature of Work:

Performs technical and administrative work in the City Clerks Office as well as assumes the role of Acting City Clerk during their absence. Position frequently dictates new and varied work situations involving a high degree of complexity. Carelessness, lack of good judgment, or missed deadlines may cause significant liability, embarrassment, or financial loss to the City. Employee has extensive contact with various City officials, departments, and the public. Position works under pressure to meet daily deadlines and requires exceptional attention to detail in order to prevent errors. Workload is often in excess of 40 hours per week and may require an extended schedule to include evenings and weekends in order to meet critical deadlines.

Supervision:

Works independently as well as collaboratively, subject to guidance by the City Clerk. Questionable cases are referred to supervisor or the Citys applicable attorneys. Position performs day-to-day supervision to department staff.

EXAMPLES OF JOB FUNCTIONS

The following Responsibilities and Requirements are functions the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation.

KEY RESPONSIBILITIES

• Responsible for day-to-day administration of the Citys public records functions; including full cycle processing, and tracking of complex and diverse public records requests as well as tracking public records data and performance metrics required for annual reporting.
• Establish and maintain effective working relationships with staff, other city employees and departments, city officials, and the public.
• Reviews, analyzes and coordinates the collection and compilation of responsive documents and redacts information as necessary in accordance with applicable laws and standards.
• Ensure requesters are informed of the progress of their requests.
• Navigates the balance of meeting public disclosure obligations while safeguarding privacy and confidential information; provides third-party notifications to affected parties as appropriate.
• Works collaboratively with City attorneys on public records requests as necessary.
• Assists City Clerk and designated department records coordinators with citywide records retention and destruction.
• Distributes citywide policies and procedures to City employees and/or relevant departments and ensures publication in the Official Gazette and posting to the Citys website.
• Provides and/or assists with training relating to compliance with public records disclosure laws and records retention/destruction.
• In absences of City Clerk performs Acting City Clerk functions, including attendance at City Council Meetings. In addition, attends other meetings and functions as needed.
• Supervises office employees, makes hiring recommendations, and performs performance reviews.
• Serves as a notary public.
• Performs work as assigned by the City Clerk or as judgment or necessity dictates.

MINIMUM QUALIFICATIONS

Any combination of education and experience which would provide the required knowledge, skills and abilities, is qualifying. Generally, this would include:

• Graduation from a college or university with a Bachelors degree in records management, public administration, business management, or a closely related field; and three years direct experience with the disclosure and retention of public records.
• WAPRO Certification preferred.

EXAMINATION DETAILS

Requirements of Work:

• Considerable knowledge of state public disclosure and retention laws.
• Considerable knowledge of Microsoft Office Suite applications, and ability to navigate computerized queries and reports (OnBase and GovQA).
• Considerable knowledge of records maintenance procedures.
• Ability to create reports and compose clear and effective correspondence.
• Ability to establish and maintain good public relations.
• Ability to exercise initiative and judgment and make decisions within scope of assigned authority.
• Ability to prioritize high volumes of work, multi-task with various assignments, elicit cooperation and coordinate projects to meet strict deadlines; cope with interruptions, organize, and problem-solve.
• Ability to perform meticulous and challenging document reviews.
• Ability to be respectful of any matters dealing with a confidential nature that may be exempt from public disclosure.
• Ability to be flexible and adapt to changing requirements of production and review of records requests.

BEHAVIORAL STANDARDS

As an exempt employee of the City of Spokane, the Deputy City Clerk is subject to the City's Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, "it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain.

EEO STATEMENT

We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status, or disability status.

INSURANCE BENEFITS

Eligibility: Coverage begins for new hires and their dependents on the first day of the month following 30 consecutive days of employment.

Eligible Dependents: Spouse or Domestic Partner, birth, adopted children or children placed for adoption, Domestic Partners children, step-children who live with employee, and any child for whom employee is legal guardian or for whom coverage is required by a Qualified Medical Support Order. Adult children under age 26 are eligible.

Medical

Qualified employees may select from two health carrier options; a Health Maintenance Organization (HMO) administered by Kaiser Permanente or a Preferred Provider Option (PPO) administered by Premera Blue Cross. The monthly premium varies dependent upon plan and coverage level selected.

Vision

Vision coverage is included in the medical plan selected. Costs for eye exams and hardware; lenses, frames or contacts varies depending on the medical plan selected.

Dental

Dental insurance is provided by Delta Dental of Washington. The monthly premium is minimal for employee and eligible dependents.

Life Insurance - Employee Only

Basic Term Life Insurance is provided at one-and-a-half times the employees annual base salary to a maximum of $150,000. The City pays the monthly premium in full.

Life Insurance - Eligible Dependent(s)

Basic Term Life Insurance is provided at $7,500 for spouse/domestic partner and $3,000 for each child. The City pays the monthly premium in full.

Long-Term Disability Insurance

Long-Term Disability Insurance is provided by The Standard. The City pays the monthly premium in full.

Flexible Spending Account

The City offers two optional Flexible Spending Accounts (FSA) - Health Care FSA and Dependent Care FSA. The Health Care FSA allows an employee to use pre-tax dollars to receive reimbursement for eligible medical, dental, and vision expenses. The Dependent Care FSA allows an employee to receive reimbursement for eligible daycare expenses for dependent children up to age 13 and other eligible dependents as defined by IRS Code.

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay benefits that major medical insurance does not cover. The employee pays 100% of the monthly premium.

AudioNet Hearing Aid Benefit

AudioNet Hearing Aid Benefit is optional. The City of Spokane has partnered with AudioNet America to offer a discounted Hearing Aid Program with fixed out-of-pocket costs.

LegalShield/ID Shield

Prepaid legal services and/or prepaid identity theft programs are optional. These programs pay for a limited number of documents to be reviewed, limited trial defense representation, the preparation of a standard will, identity theft consultation, restoration and monitoring according to terms of contract.

Pet Insurance

Get cash back on the everyday care your pet needs to stay healthy! Nationwide/Voluntary Pet Insurance is an optional plan in which City of Spokane Employees can enroll.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is optional and is provided through The Standard Insurance Company and is subject to application review and approval. Additional coverage up to $300,000 is available for employees and their spouse/domestic partner. Dependent children can be insured for up to $10,000 each. The employee pays 100% of the monthly premium.

Continued Medical/Dental Insurance

Employees separating from City service have the option to continue medical and/or dental insurance benefits in accordance with the Consolidated Omnibus Budget Reconciliation Act (COBRA). The employee pays 100% of the monthly premium in addition to a small monthly administrative fee.

RETIREMENT BENEFITS

Spokane Employees Retirement System

The Spokane Employees Retirement System (SERS) is a defined benefit pension plan covering non-uniformed, permanent employees. As a participant, you contribute 11% of your salary toward your retirement. Contributions and earnings are tax-deferred. The City also contributes 11% of your salary toward your retirement. Employees hired on or after January 1, 2015 become vested (eligible for a monthly benefit at retirement age) at seven years of service.

Deferred Compensation

Enrollment in the City-sponsored 457 Deferred Compensation Plan administered by MissionSquare Retirement allows participants, on a voluntary basis, to defer a portion of their salary on a before or after tax basis. Contributions and associated earnings contributed on a before tax basis are eligible to receive City matching contributions and are tax deferred (not taxed until taken out). You can also choose to participate in the 457 Roth (after tax) contribution option. You may enroll in the 457 plan or change your contribution at any time. Minimum contribution is $15 per paycheck up to and is subject to the IRS annual limitations. The City will match employee contributions up to $200/month.

PAID TIME OFF

Official Holidays

The City observes seven official holidays as paid. An official holiday that falls on a Saturday will be observed on the preceding Friday. An official holiday that falls on a Sunday will be observed on the Monday immediately following. The City observes Martin Luther King Jrs birthday but has not declared that day as an official holiday. For this reason, employees hired before the third Monday of January receive an additional eight hours of floating holiday time to be used in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.

Personal Leave

Employees hired by January 15th receive forty (40) hours of personal leave, between January 16th and March 31st receive thirty (30) hours, between April 1st and June 30th receive twenty (20) hours, and employees hired between July 1st and September 30th receive ten (10) hours. If hired after September 30th no personal leave is received. Personal Leave may not be carried over into the next year and any unused hours will not be paid at termination.

Floating Holidays

48 hours of Floating Holidays to be used as of January 1st. Floating holiday hours may not be carried over into the next year and any unused hours will not be paid at termination.

Vacation Leave

Employees earn paid vacation hours each pay period. The number of hours earned depends upon the employees length of employment and the number of hours in a pay status. Vacation accrual ranges from 12 days per year for a new employee to 20 days per year after 11 years of employment. Unused vacation hours carry over each year but are subject to maximum accrual amounts in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.

Sick Leave

Sick leave accrues at a rate of six (6) hours per biweekly pay period. Employees must be in paid status for 80% of that pay period to accrue sick leave. Unused sick leave hours carry over each year.

Other Leaves

The City also provides several other paid and unpaid leaves, such as: bereavement leave, Family and Medical Leave, maternity leave, jury duty, and military duty leave.

WORK/LIFE PROGRAMS

Employee Assistance Program

The Employee Assistance Program (EAP) is a referral and counseling service administered by Deer Oaks. It provides a myriad of services to employees and their household members. Services include receiving confidential assistance for personal issues, such as managing stress, depression, parenting, alcohol/drugs, grief, etc. Each household member is eligible to receive up to eight counseling sessions per issue per year at no charge. There is also a benefit relating financial or legal concerns in addition to Worklife/Convenience services and online tools.

Employer Sponsored Bus Pass (ESBP) Program

The City of Spokane encourages employees to use alternatives to driving alone to work and participates in the ESBP Program offered by Spokane Transit Authority (STA). The program provides employees a bus pass for unlimited rides free of charge.

Revised March 15, 2022

01

Have you graduated from a college or university with a Bachelors degree in records management, public administration, business management, or a closely related field?

• Yes
• No

02

Do you have three (3) years direct experience with the disclosure and retention of public records?

• Yes
• No

Required Question

Employer City of Spokane

Address 808 W. Spokane Falls Blvd.

City Hall, 4th Floor

Spokane, Washington, 99201

Phone 509.625.6160

Website http://my.spokanecity.org