Administrative Skills, Annuities, Bookkeeping, Budgeting, Communication Skills, Computer Skills, Customer Support/Service, File Systems, Mail Processing, Microsoft Excel, Microsoft Word, Office Management, Procedure Development, Retirement Plan, Technical Support, Telephone Skills, Training/Teaching, Typing
Position Information
Job Title
Departmental Assistant - SWEC
Classification Title
Department
Academic Outreach
Work Location
ALL SITES
Duties
Under general supervision, the Departmental Assistant performs varied clerical duties.
Position requires knowledge of general office routine and procedures. The Departmental Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
2. Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).
3. Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the department's email.
4. Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.
5. May assist in compiling periodic reports or other departmental material on the basis of general instruction.
6. Answers telephone and assists callers or routes call to appropriate official or department and places outgoing calls without supervision.
7. May schedule appointments for supervisor and staff.
8. Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.
9. Assists, corresponds, and interacts with students on a daily basis, including, serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.
10. May record minutes of staff meetings.
11. Makes copies of correspondence or other printed matter.
12. May assist with department budget.
13. May assist student employees and department tutors as needed.
14. May schedule, administer, and/or proctor classroom and placement tests.
15. Oversees department equipment checkouts if needed.
16. Maintains the department's database.
17. May represent the department at various campus events to connect students with department resources.
18. Performs related duties as assigned.
Education/Experience
High school diploma or general education degree (GED) with some specialized training (educational or vocational); minimum of one (1) year clerk-typist or secretarial experience in a general office environment required. Please be sure to list your experience on your resume.
Qualifications
Ability to perform general office duties for area; Ability to communicate effectively with visitors, community members, staff, students and others; Customer service-oriented with good computer skills (including keyboarding, Word, Excel, basic book-keeping).
Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.
Position Status
Full Time
Hours
General Hours:
Monday-Friday 7:30 a.m. - 4:00 p.m.
Extension Site/ Southwest Education Center, Tinley Park
Salary/Wage
$15.97- $16.30/hour
Hourly/Salary
Hourly
Benefits
Benefit-Eligible Support Staff Position
Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:
Health, Dental, Vision
Life insurance; Optional life
Disability insurance;
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax-sheltered annuity plans
Visit these links to learn more about specific benefits and eligibility criterion for this Support Staff position/category:Benefit HighlightsBenefit Guide-Details
Review of Applications Begins
05/01/2026
Position Type
Support/Hourly Staff
Posting Detail Information
Posting Number
SS00609P
Open Date
04/24/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Please apply on jobs.morainevalley.edu (do not use third party sites such as Indeed). For best consideration, please apply prior to review of application date with all required materials.
708-974-5704
hr@morainevalley.eduM
Moraine Valley Community College