Posting Details
Position Information
Job Title Departmental Assistant- Academic Advising Center Classification Title Department Counseling Work Location Main Campus Duties
Under general supervision, performs varied clerical and typing duties in the Academic Advising Center. Requires a knowledge of general office routine and procedures. The Departmental Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
Summary of essential duties and responsibilities includes the following:
The Academic Advising Center and New Student Orientation is a fast-paced environment providing services to thousands of students annually. Departmental Assistants are key team members supporting the welcome desk check-in process, sorting departmental email, answering phone calls, providing basic answers to common questions, and supporting the Academic Advisors and staff as they provide services to students.
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Departmental Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).
Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the departments email.
Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.
May assist in compiling periodic reports or other departmental material on the basis of general instruction.
Answers telephone and assists callers or routes call to appropriate official or department and places outgoing calls without supervision.
May schedule appointments for supervisor and staff.
Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.
Assists, corresponds, and interacts with students on a daily basis, including, serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.
May record minutes of staff meetings.
Makes copies of correspondence or other printed matter.
May assist with department budget.
May assist student employees and department tutors as needed.
May schedule, administer, and/or proctor classroom and placement tests.
Oversees department equipment checkouts if needed.
Maintains the departments database.
May represent the department at various campus events to connect students with department resources.
Performs related duties as assigned
Education/Experience
High school diploma or general education degree (GED) with some specialized training (educational or vocational); a minimum of one (1) year related experience as a clerk typist or secretarial experience in a general office environment required.
Please ensure required qualifications are reflected in your resume and application.
Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed..
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, including but not limited to:
Position Status Full Time Hours
General Hours
Monday-Friday
8:00 a.m.-4:30 p.m.
Hours may vary during certain times of the year.
Salary/Wage $15.97-$16.30 per hour (plus exceptional benefits) Hourly/Salary Hourly Benefits
FT Support Staff Position
Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:
Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax-sheltered annuity plans
Visit these links to learn more about specific benefits and eligibility criterion for this position/category:
Benefit Highlights
Benefit Guide-Details
Review of Applications Begins 05/01/2026 Position Type Support/Hourly Staff
Posting Detail Information
Posting Number SS00607P Open Date 04/20/2026 Close Date Open Until Filled Yes Special Instructions to Applicants
Please do not apply through third party sites. Please apply through jobs.morainevalley.edu
For consideration, apply by application review date with complete information. Please contact hr@morainevalley.edu if you have any questions or to notify if you are an internal applicant.
Supplemental Questions
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Chicago Tribune
HigherEdJobs
InsideHigherEd
Chronicle of Higher Education
MVCC Website/Posting
Employee of MVCC
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Required Documents
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