Position Information
Hiring Department: Integrated Planning
Reports To: Assistant Vice President for Budget and Payroll Services
Job Location: El Paso, Texas (On Site)
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility is required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: Commensurate with experience and education.
Required Application Materials:
Note: Candidates selected to move forward will be asked to provide three professional references at the time of interview. Including a list of references with your application is preferred.
Position Summary
Under minimal supervision and with considerable latitude for the use of initiative and independent judgment, provides leadership and direction for University contract administration and compliance.
Manage and coordinate projects across the Division of Business Affairs, including project planning, timeline development, stakeholder communication, task tracking, and follow-through on deliverables.
Collaborate with departments to identify business needs, assess current processes, and recommend technology-supported solutions that improve efficiency, effectiveness, and service delivery.
Serve as an administrator for assigned software systems, including user access, configuration, testing, issue resolution, documentation, and coordination with vendors or internal technical teams.
Monitor system functionality and data integrity, identify opportunities for system enhancements, and support implementation of upgrades, changes, and new features.
Create, maintain, and deliver training materials, user guides, procedural documentation, and presentations for staff and leadership on business processes and software applications.
Plan and facilitate individual and group training sessions to support successful adoption of systems, tools, and updated procedures.
Develop executive-level PowerPoint presentations, briefing materials, and visual summaries for leadership, using clear messaging and data-driven insights.
Design, generate, and maintain reports, dashboards, and data analyses to support operational monitoring, planning, compliance, and strategic decision-making.
Gather, validate, and interpret data from multiple systems to prepare recurring and ad hoc reports for leadership and departmental users.
Work closely with cross-functional stakeholders to support process improvement initiatives, implementation efforts, and organizational change management activities.
Troubleshoot application and reporting issues, respond to user questions, and provide timely functional support to ensure continuity of operations.
Maintain accurate records of projects, system changes, training activities, and reporting processes.
Ensure business processes and system usage align with applicable institutional policies, procedures, and data governance requirements.
Perform other duties as assigned in support of divisional operations and strategic initiatives.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelor's degree in a related field.
and
Experience: Three years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Ability to multi-task, prioritize and practice good decision making skills.
Knowledge of the principles, concepts, and methodology of contract negotiations.
Preferred Qualifications:
Experience implementing software packages.
Experience developing and delivering training materials.
Experience with records management practices, retention schedules, and audit readiness.
Why Pick UTEP
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.
Miner Perks and Benefits
What UTEP Offers:
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.