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Department Specialist III

General Atomics

Poway, CA

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Affirmative Action, Aircraft Piloting, Calendar Management, Communication Skills, DoD Clearance, Establish Priorities, Federal Laws and Regulations, Genetics, High School Diploma, Identify Issues, Interpersonal Skills, Mail Processing, Medical Conditions, Military, Operations Processes, Organizational Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Project Tracking, Regulations, Reporting Skills, Safety/Work Safety, Security Clearance, Surveillance, Telephone Skills, Travel Planning, United States Citizen, Willing to Travel, Writing Skills
LOCATION
Poway, CA
POSTED
8 days ago
55405BR

Company:


General Atomics Aeronautical Systems


Job Summary:


General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.


This position is responsible for providing direct assistance to a manager(s). Coordinates access to the manager and maintains their schedule, requiring contact with internal management, staff, and possibly customers or officials. Has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment. Communicates with administrative and management personnel to gather or convey relevant information. Initiates special reports and completes a variety of administrative assignments.


DUTIES & RESPONSIBILITIES:


+ Coordinates the manager's schedule and ensures they are made aware of issues that need immediate attention.

+ Interfaces with management, staff, and possibly customers and visitors to gather and prepare information relative to the manager's functions.

+ Coordinates the preparation and review of correspondence, reports, and presentations for internal audiences.

+ Plans, schedules and coordinates various organizational meetings and travel arrangements.

+ Tracks progress of delegated staff assignments and may coordinate activities between departments.

+ Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project. Maintains confidential and specialized files and/or records.

+ Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the organization.

+ May provide guidance and/or direction to other staff.

+ Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.

+ Expected to work in a safe manner in accordance with established operating procedures and practices.

+ Other duties as assigned or required.


We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.


Job ID#:


55405BR


Job Category:


Administrative


Travel Percentage Required:


0% - 25%


Full-Time/Part-Time:


Full-Time Hourly


State:


California


Clearance Level:


Secret


Pay Range Low:


56,180


City:


Poway


Clearance Required?:


Desired


Pay Range High:


83,518


Recruitment Posting Title:


Department Specialist


Job Qualifications:


+ Typically requires a high school diploma and two or more years of office administration experience, including experience supporting a management position. Equivalent experience may be substituted in lieu of education.

+ Must possess:

+ An understanding of the general and detailed aspects of the job.

+ The ability to maintain the confidentiality of sensitive information.

+ Competent organization skills and ability to establish priorities.

+ The ability to identify routine issues and explain and solve routine problems, or situations that require evaluation and interpretation.

+ Interpersonal, verbal and written communication skills to accurately document, report and interface effectively with personnel, including management, customers and vendors.

+ Acquaintance with applicable policies, procedures, and relevant regulations.

+ Knowledge of computer operations and applications.

+ Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

+ Ability to obtain and maintain a DoD security clearance is desired.


US Citizenship Required?:


Yes


Experience Level:


Mid-Level (3-7 years)


Relocation Assistance Provided?:


No


Workstyle:


Hybrid
General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. In accordance with applicable federal law, General Atomics takes affirmative action to employ and advance the employment of qualified protected veterans and individuals with disabilities. We also prohibit compensation discrimination under all applicable laws. U.S. Citizenship is required for certain positions. To learn more, please review the EEOC’s "Know Your Rights: Workplace Discrimination is Illegal" poster.

About the Company

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General Atomics