Department Secretary - Facilities Department

Department Secretary - Facilities Department JobID: 2324

Position Type:

Secretarial/Clerical/Department Secretary

Date Posted:

4/21/2026

Location:

Facilities Department

Closing Date:

05/15/2026

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Job Description

Title: Department Secretary - Facilities Department

Typist (Civil Service)

Qualifications:

• Effective communication and problem solving skills.
• Ability to problem solve in a fast paced work environment
• Ability to work collaboratively in an educational setting.
• Ability to multi task and meet realistic deadlines.
• Regular and predictable attendance
• Qualified to be employed as a Typist per Civil Service and NYS Education Department guidelines.
• Skilled in developing spreadsheets, professional correspondence, and use of web-based information systems
• High level of organization
• Ability to sit and stand for extended periods of time.
• Ability to lift and maneuver general office materials and other objects as needed.

Responsibilities Shall include but are not limited to the following:

• Attend meetings as needed
• Follow directives (written, oral, electronic)
• Regular use of school email
• General Typist assignments
• Safe and efficient operation of district office machines.
• Secretary to department administration, responsible to schedule appointments, generate correspondence for department administration, and other duties as requested
• Types correspondence, memos, reports, bulletins, records, etc., as requested
• Receives telephone messages and relays information to appropriate personnel
• Files all correspondence, reports, etc., as required
• Distributes incoming/outgoing mail to appropriate buildings/personnel
• Specific clerical assignments related to supervisor's area of responsibility
• Other assigned duties and/or responsibilities which may be deemed appropriate by the supervisors.
• Maintain Data Security as applicable.
• Maintain confidentiality with staff, students, and family information.
• Operate in a respectful, responsible manner

Reports to: Department Administrator

Salary: Minimum starting salary $ 19.62/hour (negotiable based on experience) as per the Civil Service Employees Association agreement. Contracts can be found on the Victor Central School District website on the Human Resources page.