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Department Executive Assistant

Gilbert Unified School District 41

Gilbert, AZ

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Adobe Acrobat, Communication Skills, Data Collection, Develop Methodologies, Documentation, Employment Law, English Language, Executive Assistant Skills , Finance, Genetics, Interpersonal Skills, Legal, Legal Support Skills, Maintain Compliance, Multilingual, People Management, Presentation/Verbal Skills, Probation/Parole, Problem Solving Skills, Product Support, Regulations, Regulatory Compliance, Regulatory Requirements, Safety/Work Safety
LOCATION
Gilbert, AZ
POSTED
2 days ago
Position Type:
Support Staff (Non-Classroom)/Department Executive Assistant

Date Posted:
6/3/2026

Location:
Finance

Date Available:
06/15/2026

Closing Date:
06/30/2026
Position Length: 12 Month Long (Exempt)

Job Grade: Exempt Support Staff - Department Executive Assistant

Annual Rate: $55,224 and up depending on experience

Hours Per Day: 8

Application Procedure: Apply online

Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing. Please follow these steps: Step OneStep Two

Department Executive Assistant

Purpose Statement
The job of Department Executive Assistant is done for the purpose/s of ensuring that personnel procedures conform to district policies; providing a wide variety of complex and confidential secretarial support to multiple department administrators (Directors, Executive Directors, and Assistant Superintendents); acting as a liaison between department administrators, and other parties; and monitoring assigned programs and/or projects.

Essential Functions
  • Assists in planning, organizing and developing programs for the purpose of ensuring compliance with district, state and/or federal requirements and meeting the educational objectives of the District.
  • Composes documents (e.g. Letters, agendas, minutes, bulletins, reports, etc.) For the purpose of documenting events, providing and/or requesting information.
  • Evaluates situations (e.g. Involving other staff, students, parents, the public, police, probation department, etc.) For the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Informs personnel regarding a variety of procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
  • Maintains a variety of confidential files and records (e.g. personnel files, student records, etc.) for the purpose of providing documentation in accordance with administrative and legal requirements.
  • Monitors assigned departmental activities and/or program components for the purpose of ensuring that goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, salary projections, agenda items, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
  • Processes documentation (e.g. work requests, information and programming needs, enrollment, etc.) For the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. Current practices, policies, education codes, employment laws/regulations,) for the purpose of providing information for addressing a variety of administrative requirements and/or maintaining compliance with current legal requirements.
  • Responds to inquiries for the purpose of providing information and/or direction.
  • Supervises assigned personnel (e.g. schedules, evaluates, trains, recommends new hires, recruiting, screening, etc.) for the purpose of ensuring department functions are performed efficiently and in conformance with required regulatory standards.
  • Supports assigned administrator for the purpose of providing assistance with his administrative functions.
Other Functions
  • Assists other personnel for the purpose of supporting them in the completion of their work activities.


Job Requirements
Mental Requirements
Learning Development- Level D Specialized vocational or technical knowledge providing a command of certain technical, administrative, and/or operative practices and techniques. Learning development involves the completion of a formal technical/vocational curriculum often resulting in a degree.
Problem Solving - Level 3 Work situations are of sufficient scope and variety that significant interpretation and evaluation is required to successfully recognize and define problems. Highly technical judgments and/or constructive thinking involved. Alternative solutions must be considered and short-term action plans must be developed and sequenced.
Physical Requirements
Physical Skill - Level B Some learned physical skill is required. Certain coordinated finger, limb, or body movements must be performed in the course of regular work routines. These can usually be learned and competency developed on the job over a relatively short period of time.
Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.
Social Requirements
Human Relations Skill- Level B Job requires patience in communication and well-developed verbal skills to exchange technical or complex information with individuals or small, informal groups. skills in establishing harmonious relationships and gaining cooperation are important.
Scope of Contacts - Level 2 Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within or outside the organization. interactions with higher levels of authority beyond immediate supervisor must be conducted on an intermittent basis.
Work Environment
Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent.
Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure to safety or health hazards.
Accountability
Level of Accountability -Level B Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review.
Organizational Impact - Level 2 Work results impact the accuracy, reliability, and acceptability of further results beyond the immediate work section. work results are noticeable and represent a portion of, or support product or service received by the customer or general public.

Experience, Education, and Certifications
Experience: Job related experience with increasing levels of responsibility is desired.
Education: High School diploma or equivalent.
Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed.

Compensation Details
FLSA Status: Exempt
Pay Schedule: Salary - E121
Work Calendar: 12 Month Long

Non Discrimination Statement
Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, ethnicity, sexual orientation, sex, (including pregnancy and other related conditions), gender identity, gender expression, genetic information, age (over 40), parental status, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The District provides equal access to the Boy Scouts and other designated youth groups pursuant to the Boy Scouts of America Equal Access Act. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.
This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.
Inquiries about Title IX may be referred to the Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights or both. The nondiscrimination policy and grievance procedures are located on the Gilbert Public Schools website.

Attachment(s):
  • Department Executive Assistant .pdf

About the Company

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Gilbert Unified School District 41