Administrative Skills, Audioconferencing, Audiovisual, Business Object Notation (BON), Calendar Management, Catering Services, Communication Skills, Computer Skills, Conference Management, Conferences, Consulting, Electronic Medical Records, Executive Assistant Skills , Fellowship, Financial Systems, Hospital, IT Procurement, Information Technology & Information Systems, Leadership, Medical Assistance, Meeting Minutes, Nursing, Nursing Management, Onboarding, Order Supplies, Organizational Skills, Outpatient Care, Patient Care, Plan Meetings, Purchasing/Procurement, Record Keeping, Reimbursement, Retirement Plan, Technical Support, Teleconferencing, Time Management, United States Drug Enforcement Agency (DEA), Urology, Videoconferencing
Keywords
Job Category Job Category Allied Health Prof/Technical Clerical/Administrative Support clerical/Administrative Supportc Executive/Management Finance/Info Systems Nursing Support Nursing/Nursing Management Physicians Professional/Non-Clinical Service/Trades
Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc. Schervier Pavilion St Anthony Community Hospital St. Joseph's Place Westchester Medical Center WMC Advanced Physician Services PC
City/State City NY Ardsley Goshen Hawthorne Kingston Margaretville Nanuet Port Jervis Poughkeepsie Suffern Valhalla Warwick
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Job Title: Department Coordinator
Company: NorthEast Provider Solutions Inc.
City/State: Valhalla, NY
Category: Clerical/Administrative Support
Department: Urology - Bradhurst
Union: No
Position: Full Time
Hours: Mon-Fri, 8a-430p
Shift: Day
Req #: 48275
Posted Date: Jun 11, 2026
Hiring Range: $31.68-$39.83
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External Applicant link Internal Applicant link
Job Details:
Job Summary:
The Department Coordinator will support the department leadership team with academic and administrative needs to assist the physicians and clerical team with program needs. The Department Coordinator will also coordinate the daily activities for the Department of Urology.
Responsibilities:
- Scheduling meetings and coordinating with schedules to book conference rooms, setting up teleconferences and preparation of materials and binders.
- Keeping up with the ordering of supplies for the administrative office and leadership team.
- Coordination of the daily activities for the Department of Urology.
- Work with the Residency and Fellowship Coordinator(s) to provide ad hoc support.
- Assist with the recruitment efforts of the department, including interview arrangement, credentialing and onboarding.
- Daily Check in with Residency and Fellowship Coordinator(s) (upcoming meetings, issues etc.), where appropriate and requested
- Daily census capture and sharing through EMR review, data review, and collaboration with physician and administrative leadership.
- Keep active record of physician and APP state license, DEA, NIHSS, etc. is up-to-date.
- Save CME credits in an electronic forum - accessed through EEDs/AAN/AHA (or appropriate databases).
- Order office supplies through an online venue, like Staples.
- Assist with IT equipment procurement, other procurement and supply ordering needs.
- Assistant to the Director and Chair of the department, departmental and divisional physician section chiefs or otherkey stakeholders (as assigned) and administrative leadership
- Keep all calendars, passwords and memberships up to date for assigned physicians and staff.
- Schedule/Coordinate meeting conferences and provide A/V support for virtual meetings and conferences (at Skyline, NYMC Campus, Bradhurst and WMC Campus).
- Facilitate catering requests as requested and approved
- Facilitate reimbursement requested captures for licenses, conferences, memberships etc.: "Travel and Expense Reimbursement Form" needs to be filled out and sent to the manager.
- Manage and maintain WMC travel expenses
- Work on the coverage (Inpatient, Consult, and Outpatient) schedule with physician leads and/or designee along with an administrative team.
- Monthly meeting assistance for scheduling and meeting minute not capture.
- Other duties as assigned
Qualifications/Requirements:
Experience:
1-2 years in administration, required.
Education:
Associate's degree, required. BS/ BA, preferred.
Licenses / Certifications:
N/A
Other:
Special Requirements: good communication and computer skills
About Us:
NorthEast Provider Solutions Inc.
Benefits:
We offer a comprehensive compensation and benefits package that includes:
- Health Insurance
- Dental
- Vision
- Retirement Savings Plan
- Flexible Savings Account
- Paid Time Off
- Holidays
- Tuition Reimbursement
Apply Now
External Applicant link Internal Applicant link
W
Westchester Medical Center Health Network