Department Administrative Coordinator
Salary
$63,380.72 - $84,936.28 Annually
Location
City Hall, 1825 Strand Way, Coronado, CA
Job Type
Full-Time
Job Number
26-00020
Department
Administrative Services
Opening Date
07/24/2026
Closing Date
8/9/2026 11:59 PM Pacific
FLSA
Non-Exempt
The Organization
The City of Coronado is Accepting Applications for the Position of
Department Administrative Coordinator (Administrative Services Division)
Coronado is a unique, well-maintained, and financially stable small town with an engaged community and a strong sense of civic pride. The long-standing partnership between residents and City government has helped preserve local character, uphold treasured traditions, and support thoughtful innovation. Both the City Council and City staff are committed to exceptional customer service, continuous improvement, and protecting the community's high quality of life through strong leadership and transparent communication.
Incorporated on December 11, 1890, Coronado is a general law city operating under a Council-Manager form of government. The Mayor and four Councilmembers serve staggered four-year terms. The City employs approximately 260 full-time staff members and maintains a seasonal and temporary workforce that fluctuates between 200 and 300 throughout the year.
As a full-service municipality, the City supports nine departments: City Manager, Administrative Services, City Clerk, Community Development, Fire Services and Beach Lifeguards, Golf and Recreation Services, Library Services, Police Services, and Public Services and Engineering.
The Department:
The Department of Administrative Services is responsible for the divisions of Finance, Human Resources, and Information Technology. The employees in the department support and reinforce City-wide operations with the goal of developing its most valuable resources - its people. This goal is jointly accomplished through the preservation of the Citys financial resources; the commitment to attract and retain a skilled workforce; and the effective management of the Citys information systems.
The Position
The Administrative Services Department's Administrative Coordinator is responsible for providing support to the Director of Administrative Services, Finance division, Human Resources division, and Information Technology division. Key duties include managing Human Resources records and data, processing verifications of employment, assisting with new-hire onboarding, coordinating department payroll, and delivering general administrative support. The position also serves as the primary point of contact for the department by overseeing the front counter and phone operations.
The ideal candidate will be a dynamic, customer service-oriented professional with strong interpersonal and communication skills. Experience in office administration, particularly in Human Resources or Finance, is highly desirable. The successful individual will demonstrate exceptional attention to detail, the ability to manage multiple tasks in a fast-paced environment, and a commitment to providing high-quality customer service. Strong organizational skills, self-motivation, initiative, and the ability to work collaboratively within a team-focused department are essential.
To view the full job description, click the following link: Department Administrative Coordinator
Minimum Requirements
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado, from which the incumbent has acquired the knowledge, skills and abilities listed below.
Education/Training:
Completion of college-level coursework in business office technology, business administration, or a related field.
Examination & Selection Process:
Application Review Phase: A completed City of Coronado employment application, cover letter, and resume must be submitted to the Human Resources Division by August 9, 2026. Applications will be evaluated based on relevant education, training, and experience.
Examination Process: Applicants who are considered most qualified will be invited to participate in an oral interview (100%). Additionally, applicants may be requested to undertake one of the following exercises - written assessment, practical, or presentation - as part of the examination process.
Department Interview: Top candidates from the panel interview will be invited to a final interview with the Director of Administrative Services. Additional panelist may participate in the department interview.
Candidate Selection: The selected candidate will receive a conditional offer of employment, contingent upon successful completion of a Live Scan background check and medical examination.
Additional Information: All candidates who achieve a score of 70% or higher in each phase of the examination process will be placed on an eligibility list for a minimum of six months. The City of Coronado participates in E-Verify, and all new employees are required to provide verification of their legal right to work in the United States. The City of Coronado is an Equal Opportunity Employer (EOE).
Individuals with disabilities who require a reasonable accommodation to participate in any part of the examination process may voluntarily request one from the City at least five working days prior to the date the accommodation is needed. Documentation supporting the need for the accommodation may be required upon receipt of the request.
Supplemental Information
The City:
The Community of Coronado, rich in history, natural beauty, and possessing a charming ocean village atmosphere, is most deserving of its royal "nickname" - the Crown City. Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the City of San Diego by the graceful and stately Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand.
This 13.5-square-mile city offers one of the world's most pristine beaches, 18 public parks, an 18-hole municipal golf course, tennis center, marina, public pools, recreation facilities, and dedicated bicycle paths. Residents value Coronado's high quality of life, award-winning schools, tree-lined streets, welcoming neighborhoods, and diverse architectural styles. Downtown features distinctive shops and restaurants supported by active Chamber of Commerce and Main Street organizations.
This vibrant, thriving community welcomes more than 2 million visitors annually to soak up the sun and sand while enjoying the lush surroundings and village appeal of Coronado. With 15 hotels, including three world class resorts, with over 1,900 hotel rooms, and many highly acclaimed restaurants, this island community has a resident and Navy population of approximately 23,000. Coronado is home to Naval Air Station North Island, Coronado (NASNI); Naval Amphibious Base Coronado (NAB); and Silver Strand Training Complex Coronado, supported by nearly 20,000 military and civilian personnel.
What Coronado has to offer:
TO VIEW AN AERIAL TOUR OF OUR CROWN CITY, CLICK HERE
ANNUAL LEAVE
Self-Represented employees accrue annual leave (combined vacation and sick leave) at the following rates:
HOLIDAYS
The City observes 12 holidays and provides eight (8) hours of holiday pay to employees on the following days:
In addition to the above specified holidays, employees are credited with two eight (8) hour floating holidays each fiscal year in observance of Lincoln's Birthday, and Cesar Chavez's Birthday.
RETIREMENT
Enrollment in the California Public Employees Retirement System (CalPERS) as follows:
PEPRA Members: 2 at 62
Participants enrolled in the CalPERS Retirement Plan after January 1, 2013, are considered new members. The retirement benefit is based on age at retirement, years of service, and a consecutive 36-month compensation period. Employees currently pay 7.50% (pre-tax) toward the retirement contribution, which for PEPRA members, is determined by CalPERS each fiscal year based upon the actuarial report.
Classic Members: 3 at 60
Participants enrolled in the CalPERS Retirement Plan prior to January 1, 2013, with no break in service or a break in service of less than 6 months are considered Classic Members. The retirement benefit is based on age at retirement, years of service, and the single highest year of compensation. Employees pay 9.5% (pre-tax) toward retirement benefits.
Deferred Compensation
Employees are eligible to join the ICMA-RC 457 deferred compensation plan. This plan allows employees to set aside pre-tax wages for retirement.
ADDITIONAL BENEFITS
Cafeteria Benefit Plan
The City provides a Cafeteria Benefit Plan that can be used to help cover the cost of medical, dental, vision, supplemental life insurance, and ancillary benefits. The City participates in the CalPERS Group Health Benefits, which offers several options including HMO and PPO plans. Cafeteria allotment is dependent on medical plan enrollment.
Medical Enrollment Tier
2026 Monthly Cafeteria Allotment
Employee + Family
$2,298
Employee + 1
$2,068
Employee Only or Waive
$1,379
Short-Term & Long-Term Disability
The City provides short-term disability insurance equal to 66-2/3% of income (up to $1,000/week) after a 14-day waiting period. The City provides long-term disability insurance with a monthly benefit of up to $5,000 after a 90-day waiting period. Employees have the option to elect enhanced long-term disability insurance (up to $8,000/month).
Life Insurance
The City provides group term life insurance and AD&D in an amount equal to $50,000 or one times base annual salary, whichever is greater. In addition to the basic group life insurance provided by the City, employees may purchase up to $500,000 of supplemental life insurance. Coverage over $150,000 is subject to approval by the insurance provider. Employees may also elect supplemental life insurance coverage for their spouse/registered domestic partner and child(ren).
Employee Assistance Program
The City provides an Employee Assistance Program (EAP). The EAP provides confidential evaluation and up to 6 free counseling visits for employees, family members, and anyone residing in the home of an employee.
$2,000 Tuition Reimbursement
Each fiscal year $2,000 is available for reimbursement for costs such as tuition, fees, books, and other required materials for approved courses leading to a college degree. Reimbursement is made upon written verification of satisfactory completion of coursework. All expenses in excess of $2,000 will roll over to subsequent years and will be reimbursed up to $2,000 per year so long as the employee remains employed with the City. Student Loan Repayment can be used under this benefit.
Longevity Pay
Bonus at ten (10) years and every five (5) years after.
Lateral Service Credit
Effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.
Social Security & Medicare
The City participates in Social Security and Medicare.
For more information regarding benefits and retirement CLICK HERE.
For more information regarding Personal Authorization & Compensation Plan (PACP), CLICK HERE
01
The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the "Work History/Experience" section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.
02
Which of the following best describes your highest level of education?
03
Please indicate your level of experience performing administrative support duties in a professional office setting.
04
Have you previously worked in a government or city-related organization?
05
What is your level of experience handling payroll-related tasks (e.g., time entry, payroll corrections, employee updates)?
06
Please select the option that best describes your customer service experience, particularly in serving as a first point of contact (front counter or phones) in an office environment.
07
Please rate your proficiency in maintaining organized records, tracking information, and completing detailed administrative work.
08
Rate your level of experience using office software applications (e.g., Microsoft Office Suite, HRIS systems, financial software).
09
Please describe your experience using office software, HRIS systems, or finance-related applications. Include the specific programs or systems you have used.
10
Why are you interested in this position with the City of Coronado?
Required Question
Employer City of Coronado, California
Address 1825 Strand Way
Coronado, California, 92118
Phone 619-522-7300
Website http://www.coronado.ca.us