Administrative Skills, Budgeting, Communication Skills, Education Regulations, Establish Priorities, Interpersonal Skills, Multitasking, Office Equipment, Office Suites, Operations Management, Order Management, Organizational Skills, Reimbursement, Time Management
Overview: The Department Administrative Assistant ensures the smooth and efficient operation of assigned department offices. Set daily office priorities based on knowledge of the overall function of the offices.
Reports to: Department Chair(s)
Employee Status: Educational Support Professional - Department Administrative Assistant
ESP Bargaining Union
Calendar: Twelve-Month Employee, 7:30am - 4:00pm
Qualifications: Education and experience equivalent to high school graduation
Professional/Personal Characteristics:
- Previous experience in an educational setting preferred
- Excellent organizational skills and time management skills
- Ability to perform multiple tasks concurrently under varying deadlines
- Strong communication and interpersonal skills
- Ability to identify sensitive information and maintain confidentiality
- Proficient with Google G-Suite, office and phone equipment
Job Responsibilities:- Plan, initiate and carry to completion clerical, secretarial and administrative activities for multiple departments
- Demonstrates knowledge of the educational environment, policies, and procedures
- Assist teachers, substitutes, educational support staff and students
- Coordinate placement testing for incoming freshmen students
- Maintain school/business budgets and the processing of requisitions
- Manage supply orders for all departments throughout the year
- Prepare, maintain and process reimbursements for grants in accordance with State and Federal requirements
- Assist with field trip planning and execution
- Support all tasks as assigned by supervisor
Application Process: Candidates will be selected by Administration based on above criteria
For internal postings see internal communication of posting for application process
Visit our website at www.d128.org for application information
District 128 is an Equal Opportunity EmployerC
Community High School District 128