Defense Logistics Operations Specialist

General Summary:

The Defense Logistics Operations Specialist is responsible for providing excellent customer service and helping make SEKO profitable. Processes orders in a timely and efficient manner. Performs daily order and shipping activities to ensure high levels of customer satisfaction; solves and communicates issues as they occur. Builds and maintains relationships with customers, SEKO Sales personnel and freight forwarders in support of department goals and objectives.

Essential Duties and Responsibilities:

• Executes/coordinates tasks on shipments to meet all customer SOP requirements to include processing, pre-alerts, delivery of freight, governmental filings, etc.
• Collaborates, develops and builds relationships with international transportation carriers and agent representatives regarding air, ocean, import and export products.
• Timely preparation of rates and quotes for customers and overseas agents.
• Coordinates the routing of import and export bookings with airline and ocean carriers.
• Prepares all necessary shipping documentation related to international bookings and processes all import and export documentation to clearing agents to include HAWBs, MAWBs, AESs, manifests, shipping instructions, hazardous cargo declarations, bills of lading, certificates of origin, etc.
• Dispatches pick-ups to authorized agents and drayage companies, shipping lines, airlines, trucking companies, clearing agents, warehouse and all other parties involved in the shipment.
• Acts as a liaison with Customs Brokers and agents as well as ocean and air terminal operators.
• Completes invoicing and billing processes.
• Complies with all applicable regulations.
• Communicates clearly, timely and effectively with customers, agents, outside vendors and internal personnel.
• Understanding of the processes, documentation and terminology involved in international shipping and defense logistics.
• Applies industry knowledge and critical-thinking skills to adapt processes / create solutions in response to challenges, both internally and externally.
• Maintains operational excellence.
• Promotes a positive working relationship for all team members.
• Other special projects or duties as assigned by management.

Supervisory Responsibilities:

• None.

Qualifications:

• Ability to acquire TSA certification (required).
• Outstanding customer service skills; thorough with follow-up and follow-through.
• Excellent problem-solving skills; ability to work with minimal direct supervision.
• Strong attention to detail; excellent organizational skills.
• Ability to communicate effectively, both orally and in writing; excellent interpersonal skills.
• Ability to manage time effectively to ensure timely responses and completion of tasks/projects; ability to tolerate periods of stress and adhere to deadlines.

Education and/or Experience:

• Bachelor's Degree in a relevant field or an equivalent combination of education and experience.
• A minimum of three (3) years of experience in defense logistics and/or freight forwarding operations, or a combination of the two.
• A minimum of two (2) years of experience working with government or defense logistics clients.
• ITAR compliance and shipping experience required.

Language Skills:

• Strong command of the English language, both orally and in writing.
• Ability to communicate clearly, concisely and effectively.

Computer Skills:

• Proficiency with Microsoft applications, including Word, Excel and Outlook.
• Proficiency with Cargowise preferred.

Physical Demands:

• Eight (8) or more hours sitting and working on a computer; up to two (2) hours per day standing and/or walking.
• Ability to squat, bend, and reach for filing purposes.
• Some light warehouse work as necessary to strap, label, examine and accept freight.

Work Environment:

• Primarily office environment with some warehouse.

Travel Requirements:

• Occasional travel as needed.

Dedication to the Quality System (Required):

Our objective is to provide a system that promptly detects non-conformances and provides timely and effective control and corrective actions. This Quality System establishes an effective means of assuring product quality. It is our policy to provide full compliance with the Quality System throughout all facets of contract performance and the order fulfillment process. This ensures that all of our products and services meet or exceed the expected company standards as well as those of our customers and the ISO 13485 International Standard. We operate the Quality System as an overall management system for all products.

All employees accept responsibility for the excellent quality of products and take professional pride in producing high-quality products that are the finest in the marketplace.

Our approach to quality is based on the premise that we can achieve product quality and effective cost control by concentrating on the integrity of processes and preventative measures rather than after-the-fact detection.