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Defense Executive Assistant

SGA Inc.

New Hudson, MI

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JOB DETAILS
SKILLS
Administrative Skills, Aerospace and Defense, Business Operations, Business Support, Calendar Management, Communication Skills, Contract Management, Corporate Compliance, Corporate Policies, Cross-Functional, Customer Support/Service, Detail Oriented, Document Management, Establish Priorities, Executive Assistant Skills , Expense Reports, Finance, GNU C Compiler, Genetics, Government, Government Contracts, Leadership, Logistics, Mail Processing, Microsoft Office, Office Management, Onboarding, Operational Support, Operations, Operations Management, Organizational Skills, Plan Meetings, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Record Keeping, Regulatory Requirements, Robotics, Sales Presentation, Source Code/Configuration Management (SCM), Staff Development, Support Documentation, Systems Administration/Management, Technical Support, Technical Writing, Time Management, Travel Planning, Vendor/Supplier Relations, Writing Skills
LOCATION
New Hudson, MI
POSTED
3 days ago
Software Guidance & Assistance, Inc., (SGA), is searching for a Defense Executive Assistant for an opportunity with one of our premier clients in New Hudson, MI. 5x weekly onsite required

The Defense Executive Assistant plays a critical role in supporting senior leadership and ensuring efficient daily operations within a fast-paced, mission-driven environment. This position provides direct administrative support to the Defense Vice President and Robotics Executive Director while dedicating significant focus (approximately 80%) to supporting the Combat Vehicle Engineering (CVE) team as well as Business Support Operations.

This individual will act as a central coordination point across executive leadership, engineering teams, and external stakeholders, helping to streamline communication, manage priorities, and maintain operational excellence. The ideal candidate is highly organized, proactive, adaptable, and exercises a high level of discretion when handling sensitive information.


Responsibilities :
Executive Support
  • Provide direct administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
  • Prepare, edit, and manage correspondence, reports, presentations, and executive briefings.
  • Track priorities, deadlines, and action items, ensuring timely follow-up and execution.
  • Serve as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
  • Support preparation for high-level meetings, including board reviews and government-related engagements.

Office Management
  • Oversee daily office operations to ensure an efficient, organized, and professional work environment.
  • Manage office supplies, vendor relationships, and facility-related needs.
  • Coordinate onboarding logistics for new employees, including workspace setup, equipment, and access.
  • Maintain and improve office policies, procedures, and organizational systems.
  • Plan and coordinate internal meetings, events, and team activities.

Technical and Cross-Functional Coordination
  • Collaborate with engineering and technical teams to coordinate meetings, design reviews, and deliverables.
  • Assist in organizing technical reviews, program updates, and customer briefings.
  • Facilitate communication between technical and non-technical stakeholders to ensure alignment.
  • Support documentation organization, including version control and structured filing of technical materials.

Operations and Compliance Support
  • Assist with administrative HR and finance tasks such as expense reports, invoice tracking, and timesheet coordination.
  • Support contract and document management, ensuring proper handling and storage of sensitive materials.
  • Maintain organized records in compliance with company policies and regulatory requirements.
  • Handle controlled and confidential information with a high level of discretion and professionalism.

Additional Requirements:
  • Demonstrate strong organizational skills and attention to detail.
  • Exhibit excellent written and verbal communication skills.
  • Maintain a high level of professionalism, integrity, and reliability.
  • Be a proactive and resourceful problem-solver.
  • Effectively prioritize and manage multiple responsibilities with minimal supervision.
  • Build strong working relationships across technical and non-technical teams.
  • Ability to obtain and maintain suitability requirements for access to classified information is required.

Required Skills:
  • Minimum of 5 years of experience in an executive assistant, office manager, or similar role.
  • Experience supporting senior executives in a fast-paced, dynamic environment required.
  • Experience in defense, aerospace, or government contracting environments.
  • Familiarity with compliance frameworks such as ITAR, CMMC, or facility security processes.
  • Experience supporting engineering or technical teams.
  • Proficiency with Microsoft Office Suite, Google Workspace, and project/task management tools.
  • Strong organizational systems and document management practices.
  • High school diploma or equivalent required; associate or bachelor's degree preferred.

Preferred Skills:
  • Experience from defense, aerospace, government contract work etc. would be strongly preferred.
  • Experience with GCC Hight Teams (a higher security version of MS Teams).

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
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 Salary:28-35 USD/Hour

About the Company

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SGA Inc.