The Data Management Specialist supports the Animal Resources Program through accurate data management, inventory reconciliation, protocol oversight, and regulatory compliance activities associated with animal care and use. This position requires proficiency in data analysis software (SoftMouse), databases, spreadsheets, and strong written and verbal communication skills. The successful candidate must demonstrate attention to detail, organizational skills, confidentiality, and the ability to work independently under general supervision. The Animal Resources Program currently supports approximately 25,000-30,000 mice, 400-500 rats, limited populations of chickens and fish, BSL-3 operations, and future program expansion. Responsibilities include supporting data management needs for the Breeding Colony, experimental animal rooms, Rat Hall, and other program areas. This position plays a critical role in maintaining accurate animal census and usage records to support institutional compliance with Public Health Service (PHS) Policy, institutional protocols, and AAALAC International accreditation standards. Duties include reconciling weekly inventory, verifying animal assignments to approved protocols and account numbers, updating protocol and billing information, monitoring animal usage, and assisting with monthly billing activities. The Data Management Specialist will collaborate effectively with Animal Resources personnel, investigators, software vendors, and institutional stakeholders to ensure accurate and timely communication and reporting. The position also cross-trains with the Breeding Colony Data Management Specialist to provide operational support and continuity of services. The successful candidate will demonstrate sound judgment, problem-solving abilities, professionalism, and a commitment to safe, ethical, and customer-focused practices in support of the animal care and use program. This position reports directly to the Assistant Director of Animal Resources. Regular attendance is required. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. ESSENTIAL FUNCTIONS: 65% The Data Management Specialist is responsible for managing SoftMouserM, the institutional database used to track animal census, protocol assignments, account numbers, animal usage, and per diem billing for the Animal Resources Program. This position supports institutional compliance with Public Health Service (PHS) Policy, approved animal use protocols, and AAALAC International accreditation standards through accurate and timely data management. Daily responsibilities include entering and updating animal inventory data, including receipt of newly arrived animals, removal of animals found dead, and documentation of animals euthanized by laboratory personnel or Animal Resources staff. The position ensures all database records remain accurate, current, and consistent with institutional requirements. Weekly responsibilities include collecting inventory data from animal husbandry personnel, reconciling room census counts with Sof!Mouse TM, identifying and correcting discrepancies related to animal numbers, protocol assignments, account numbers, and per diem charges, and communicating with husbandry staff, Veterinary Services, the Breeding Colony, and Principal Investigators {Pis) regarding inventory inconsistencies and corrective actions. Monthly responsibilities include assisting the Program Coordinator with billing activities and providing backup support during periods of absence. Additional responsibilities include communicating with investigators regarding inventory management, protocol updates, account changes, per diem inquiries, and other data management matters necessary to support the animal care and use program. The successful candidate must demonstrate strong organizational skills, attention to detail, professionalism, confidentiality, and the ability to work collaboratively and independently in a regulatory-compliant research environment. 20% Manages Sof!Mouse, a database used to track all breeding, all births, all weaning of pups, all identification of pups, all tissue sampling of pups to determine genotype, all transfers of mice out of the breeding colony into the research animal population, and all euthanasia of pups not of the correct genotype for research. The management of the database includes entering accurate and up to date information into colony spreadsheets. The information must be entered into the database in a timely manner as the Principal Investigators (Pl''s) who actually own the mice, use this information to make timely decisions on the mice they need for their research projects. As mice are generally used in ongoing research, requests for transfers of mice out of the breeder and into the general mouse research population must be completed in the shortest time possible to comply with these needs. All of this data entry is reflected in maintenance of a current database as the information is often critical to the decision to use mice within a very narrow age range. Also included in this job, is the management of queries from Pl''s concerning new litters, number of pups in a particular litter, conditions of litters, and explanation of unexplained deaths and lack of pups making it to weaning age. The Pl''s and their research staff have access to the Sof!Mouse database 24 hours a day, 7 days a week. So, the information in the database is closely monitored to provide animals in a timely manner to accomplish research objectives. The entry of data into Sof!Mouse TM is not a single step process. The number of entry steps depends on the request. As an example, consider the request to setup a breeding arrangement. The request is received via email; the request is registered in the Breeding Colony Request List; The request is printed and all information on the mice to be used as breeders (usually 1 male and 2 females which form a harem) is confirmed; if sufficient information has not been provided by the requestor, the additional information is requested; once all information is correct, the mice are identified as breeders in SoftMouse TM which provided a cage number; the data on the breeders is exported to an excel file, formatted, and saved; an entry is made in SoftMouse to indicate that the entry is completed; a form is submitted to the Breeding Colony Manager to initiate the breeding cage setup; once the setup is completed, the breeding cage setup form is returned to the data base manager who files the form as completed. The above is just one type of entry. Similar steps are necessary for transferring mice from the breeding colony to the research colonies, updating SoftMouse TM with deaths of animals in breeding configurations, notifying the Pl''s of deaths, providing the Pl''s with information on the avaiPlility of tissue samples for genotyping; updating SoftMouse TM with the results of inventories; and updating information in SoftMouse TM with information regarding the import of new mice in the breeding colony. 10% Provide operational support and continuity of services for the Animal Resources Program by assisting the Assistant Director of Animal Resources, Project Coordinator, and Breeding Colony Manager as needed. Responsibilities include communicating with investigators regarding animal inventory management, protocol updates, account changes, per diem inquiries, and other data management activities necessary to support institutional compliance, accurate recordkeeping, and the effective operation of the animal care and use program in accordance with applicable regulatory and AAALAC International standards. 5% Performs other related duties and responsibilities as assigned.