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Data Entry Accounting / Junior Staff Accountant

ZUBIE OPERATING SYSTEMS INC

UNIVERSAL CITY, TX

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JOB DETAILS
SALARY
$40,000–$60,000 Per Year
SKILLS
ADP, Accounting, Accounting Close, Accounting Policies, Accounting Software, Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Communication Skills, Credit Cards, Customer Satisfaction, Data Entry, Data Processing, Dental Insurance, Depreciation, Desktop PC, Detail Oriented, Documentation, Double-Entry Bookkeeping, Establish Priorities, Expense Reports, File Management, Financial Procedures, Financial Reporting, Financial Transactions, Health Insurance, Intuit Quickbooks, Journal Entries, Legal, Microsoft Excel, Numerical Analysis, Operating Systems, Organizational Skills, Payroll Administration, Payroll Management, Payroll Tax, Pivot Tables, Presentation/Verbal Skills, Problem Solving Skills, Reconciliation, Reporting Skills, Sales Tax, Standard Operating Procedures (SOP), Tax Regulations, Tax Returns, Team Player, Time Management, Track Customer Issues, Training/Teaching, Transaction Processing/Management, Trial Balances, Use Tax, Variance Analysis, Vlookups, Writing Skills
LOCATION
UNIVERSAL CITY, TX
POSTED
7 days ago
Benefits:
  • Employee discounts
  • Health insurance
  • Paid time off
  • Competitive salary
  • Dental insurance

Accounting Position:
Family-run business seeking a reliable, detail-oriented Data Entry Bookkeeper/Junior Staff Accountant to handle day-to-day bookkeeping and basic staff accounting across multiple affiliated companies. This combined role supports transactional processing, reconciliations, month-end tasks, and routine reporting for several entities within the group.
Key responsibilities:
  • Enter invoices, bills, receipts, payroll hours, and other financial transactions into the accounting system promptly and accurately for multiple companies/entities.
  • Maintain accounts payable and accounts receivable ledgers: code, match, process payments, and prepare customer invoices for each company as required.
  • Reconcile bank and credit card statements monthly for each entity; investigate and resolve intercompany and account discrepancies.
  • Record routine journal entries (accruals, intercompany eliminations/transfers, prepaid adjustments, depreciation allocation as instructed).
  • Assist with month-end close tasks across the group: compile supporting schedules, run consolidated and per-entity trial balances, and prepare basic variance analyses.
  • Maintain vendor and customer files and documentation; ensure proper filing and retention of source documents for all companies.
  • Process payroll data or coordinate with payroll provider by preparing and submitting accurate timesheet/payroll inputs for multiple entities.
  • Assist with sales tax, payroll tax filings, and other routine compliance tasks under supervision; manage filings across jurisdictions as applicable.
  • Produce regular reports: AR aging, AP aging, cash position, expense reports, and simple consolidated and per-entity management summaries.
  • Support annual audit and tax preparation by gathering schedules and documentation for each company.
  • Implement and follow accounting policies, internal controls and standard operating procedures appropriate for a small, family-run multi-company group.
  • Communicate with family ownership, managers, vendors, and customers to resolve routine billing and payment issues; maintain a collaborative, service-oriented approach.
Required qualifications:
  • Associate degree in accounting/bookkeeping, or equivalent certification (e.g., QuickBooks Certified), or equivalent experience in bookkeeping/accounting.
  • 3–5 years of experience in bookkeeping, data entry, or junior accounting role; experience handling multiple legal entities.
  • Proficiency with accounting software (QuickBooks online and Quickbooks desktop); comfortable managing multiple company files and learning new systems.
  • Strong Excel skills (VLOOKUP, basic formulas, sorting/filtering, simple pivot tables).
  • Working knowledge of basic accounting principles and double-entry bookkeeping.
  • High attention to detail, accuracy, and organizational skills.
Preferred qualifications:
  • Familiarity with payroll processing and payroll tax requirements for multiple entities. ADP payroll is a must.
  • Experience with reconciliations, intercompany accounting, month-end close procedures, and basic financial reporting.
  • Basic understanding of sales/use tax and vendor compliance across jurisdictions.
  • Comfortable working in a small, family-run environment—flexible, discreet, and collaborative.
  • Excellent written and verbal communication skills.
Core competencies and skills:
  • Accurate and fast data entry
  • Numerical aptitude and analytical thinking
  • Time management and ability to prioritize tasks across several companies
  • Confidentiality and integrity handling financial information for family ownership
  • Problem-solving and ability to escalate complex issues appropriately
  • Teamwork and ability to work independently with minimal supervision
Working conditions:
  • Full-time (typical office hours); in house.
  • Small family-run office culture with direct interaction with owners and managers; hands-on, flexible approach expected.
  • Occasional deadlines at month-end/quarter-end; limited travel for bank visits.
  • Role requires switching between multiple company files, no odd hours, M-F 8:00 am - 5:00 pm.
Compensation:
  • Salary range typically for data entry/staff accountant/bookkeeper roles in small businesses: $40,000–$60,000 annually (varies experience). Benefits as offered by employer. 
How to apply:
  • Submit resume, brief cover letter highlighting relevant bookkeeping/software experience and experience managing multiple companies, and references.
About Us:
ZUBIE OPERATING SYSTEMS INC has been a trusted provider of innovative solutions for over a decade. Our commitment to excellence and customer satisfaction sets us apart in the industry, making us a favorite among clients. We foster a collaborative and inclusive work environment where employees are encouraged to thrive and develop their careers.

About the Company

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ZUBIE OPERATING SYSTEMS INC