Court Office Clerk

Court Office Clerk

Salary

$41,579.20 - $50,585.60 Annually

Location

Civic Center, 2 Park Drive South, Great Falls MT, MT

Job Type

Regular Full Time

Job Number

26-00052

Department

Municipal Court

Division

Municipal Court

Opening Date

06/11/2026

Closing Date

6/28/2026 11:00 PM Mountain

Union Classification

MFPE Union

• Description
• Benefits

NATURE OF WORK

The Court Office Clerk responsibly performs a variety of clerical and administrative support assignments in data entry of tickets, motions, hearings, notices and maintenance of files. Technical responsibility for performing varied financial transactions work. Work is performed under the general direction of a supervisor. Successful applicant must be able to work independently with minimal supervision.

ESSENTIAL FUNCTIONS OF WORK

• Receives customer payments; answers customer questions; recommends adjustments to customer accounts to a supervisory authority. (67%)

• Enters data from cases filed in Municipal Court into case management and Full Court Systems. (10%)

• Enters and disseminates sentencing data to the receipts department, police department, state and other external agencies in conjunction with state law sentencing requirements. (5%)

• Processes subpoenas and requests for records filed by external agencies (10%)

• Receives inquiries from the public, or any agency, by letter, telephone, or in person and furnishes the proper information or directs inquiry to the proper source. (5%)

• End of day balancing includes: (1%)

• Prepares and/or records, receipts, invoices and other related financial documents.

• Maintains a complete set of accounts, including journals, general and other ledger accounts.

• Sorts, checks, verifies and enters data into computerized records; computes, files and indexes various data; verifies payments.

• Verifies, analyzes and reconciles accounts.

• Balances receipts, receives and disburses money; records financial transactions; and reconciles errors in various accounting records.

• Assists with departmental projects as requested by supervisor. (2%)

EDUCATION & EXPERIENCE

High School diploma or equivalent.

NECESSARY SPECIAL QUALIFICATIONS

• Ability to be bondable and insurable.
• Candidate must possess or have the ability to obtain a valid Montana driver's license.

REQUIREMENTS OF WORK

• Knowledge and proficiency in Court office duties and responsibilities
• Knowledge of general office procedures; English usage, spelling, grammar, and punctuation; court procedures and legal terminology; bookkeeping and record keeping practices; Microsoft Office Software (Word, Excel, Outlook Internet, and e-mail.
• Ability to file, create tracking databases, enter data, and operate office machines such as label maker, printers, copy and fax machines, scanner and cash registers.
• Ability to count money, make change and balance registers.
• Ability to analyze, assemble accurate detailed information from various databases.
• Maintains standards of confidentiality and professionalism in working with personal information and the public.
• Exercises interpersonal communication skills and etiquette with public and coworkers and establish relationships accordingly.
• Communicate effectively orally and in writing and be able to follow verbal and written instructions.
• Ability to maintain concentration during frequent interruptions and maintain composure when dealing with angry, distraught, and distracted public.

CORE COMPETENCIES

• Highest Degree of Confidentiality
• Highly Ethical
• Accuracy

SUPERVISORY RESPONSIBILITY

This position does not supervise staff.

WORK ENVIRONMENT

Work is performed primarily in an office environment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, twist, reach, ride and perform similar body movements. Must have the ability to perform light physical work and to lift and carry up to 25 pounds at a time; the possession of hand/eye coordination sufficient to operate a personal computer, office equipment and a motor vehicle; the ability to talk and hear in person or by telephone; and the ability to see and read instructions and reports.

EXPECTED HOURS OF WORK

The work schedule is a 40-hour work week, Sunday through Saturday. Work is typically performed Monday through Friday. This position is a non-exempt and eligible for overtime. Any overtime must be authorized prior to working.

TRAVEL

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.

Full-time Employee Benefits

The City of Great Falls offers a complete benefits package to our full-time employee including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time non-union employees. Union employees receive longevity pay. Optional plans are available for employees, flexible spending account, and 457 deferred compensation accounts.

To learn more details, visit our full-time benefits page.

Employer City of Great Falls

Address PO Box 5021

Great Falls, Montana, 59403

Phone 406-455-8497

406-455-8545

Website https://www.governmentjobs.com/careers/greatfallsmt