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Corporate Meetings & Events Planner (Temporary)

Iconma LLC

Santa Clara, CA

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JOB DETAILS
SKILLS
Audiovisual, Best Practices, Budget Management, Business Plan, Catering Services, Communication Skills, Corporate Event Management, Cross-Functional, Documentation Plan, Establish Priorities, Event Management, Forecasting, Health Plan, Logistics, Materials Engineering, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Operations Processes, Plan Meetings, Presentation/Verbal Skills, Process Development, Production Schedule, Project Planning, Project/Program Management, Reconciliation, Reporting Skills, Supplier Relationship Management (SRM), Vendor/Supplier Management, Vendor/Supplier Relations, Writing Skills
LOCATION
Santa Clara, CA
POSTED
9 days ago

Our Client, a Material Engineering company, is looking for a Corporate Meetings & Events Planner (Temporary) for their Santa Clara, CA location.

Responsibilities:

  • Partner with internal stakeholders and cross-functional teams to plan and execute business objectives
  • Manage detailed project plans, timelines, deliverables, and event production schedules
  • Coordinate end-to-end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications
  • Manage relationships with external vendors, agencies, hotels, and service providers
  • Support executive meetings, including VIP attendee management and onsite event execution
  • Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting
  • Partner with facilities, communications, production, and other internal teams to ensure event delivery
  • Support in-person, virtual, and hybrid event experiences as required
  • Maintain event documentation, planning tools, and operational processes
  • Conduct post-event evaluations and identify opportunities for improvement and scalability
  • Follow established processes and best practices to ensure consistency, repeatability, and operational excellence

Requirements:

  • 5+ years of corporate meetings and events experience
  • Proven experience planning and executing corporate events with 100+ attendees
  • Experience with executive functions, customer programs, and employee engagement initiatives
  • Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
  • Strong budget management, forecasting, and reporting experience
  • Experience managing vendors, venues, hotels, and production partners
  • Strong project management skills with the ability to prioritize workstreams and drive execution
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word
  • Experience facilitating cross-functional collaboration across multiple stakeholder groups
  • Preferred
  • Experience supporting virtual and hybrid events
  • Experience with Cvent or similar event management platforms
  • Certified Meeting Professional (CMP) designation

Why Should You Apply?

  • Health Benefits
  • Referral Program
  • Excellent growth and advancement opportunities

About the Company

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Iconma LLC