Corporate Executive Assistant

Overview

Good Shepherd Hospice is seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to corporate leadership, including Sales and Marketing executives. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and maintains the highest level of confidentiality and professionalism.

The Executive Assistant will play a key role in supporting leadership operations, coordinating corporate events, managing calendars and reporting, and ensuring the efficient execution of administrative functions that contribute to organizational success.

Responsibilities

• Provide executive-level administrative support to corporate leadership, including Sales and Marketing leaders.
• Coordinate and execute corporate meetings, trainings, and special events, including National Sales Meetings and New Hire Training programs.
• Manage all event logistics, including travel arrangements, accommodations, meals, meeting materials, presentations, and schedules.
• Prepare and distribute weekly, monthly, and quarterly Sales and Marketing reports.
• Maintain executive PTO calendars and assist with leave processing.
• Process time and attendance records for corporate leadership.
• Support expense management and reimbursement processes.
• Assist with the preparation and formatting of PowerPoint presentations and other executive materials.
• Identify opportunities for process improvements and recommend enhancements to workflows, procedures, and operational efficiencies.
• Order and maintain office supplies for corporate staff.
• Receive and distribute incoming correspondence and deliveries.
• Answer, screen, and route incoming calls while providing exceptional customer service.
• Maintain strict confidentiality regarding employee information and protected health information (PHI).
• Perform additional duties and special projects as assigned.

Qualifications

Required

• 3-5 years of executive or administrative support experience in a C-suite or senior leadership environment.
• Strong organizational, multitasking, and prioritization skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft 365, particularly Outlook, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• Education in Business Administration, Healthcare Administration, or a related field.
• Experience supporting Sales, Marketing, or healthcare leadership teams.

What Makes You Successful

• Exceptional attention to detail and follow-through.
• Ability to anticipate needs and solve problems proactively.
• Strong interpersonal skills and professional presence.
• Excellent time management and organizational abilities.
• Commitment to teamwork, integrity, and service excellence.

Physical Requirements

• Primarily sedentary position with frequent sitting and computer work.
• Occasional standing, walking, bending, reaching, lifting, carrying, pushing, or pulling up to 50 pounds.
• Ability to see, hear, and communicate effectively.
• Primarily indoor office environment with occasional travel or event-related responsibilities.