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Corporate Administrative Coordinator

North Carolina's Electric Cooperatives

Raleigh, NC

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JOB DETAILS
SKILLS
Administrative Procedures, Administrative Skills, Billing, Board Meeting, Budgeting, Business Strategy, Calendar Management, Channel Strategies, Communication Skills, Community Support, Detail Oriented, Documentation, Event Management, Executive Assistant Skills , Executive Relationships, Expense Reports, Materials Management, Microsoft Office, Microsoft PowerPoint, Multitasking, Organizational Skills, Presentation/Verbal Skills, Purchasing/Procurement, Request for Proposals (RFP), Time Management, Wholesale Industry, Writing Skills
LOCATION
Raleigh, NC
POSTED
Today
Description


Summary Description:


The Corporate Administrative Coordinator supports the executive team member for the Generation & Transmission group and their corresponding work teams. The coordinator will report directly to the Chief Operating Officer of Generation & Transmission within NC Electric Cooperatives.


The role is responsible for delivering high quality administrative services that enhance overall office efficiency. The ideal candidate is highly organized, an effective communicator, and capable of managing multiple priorities in a fast-paced environment.


Academic and Trade Qualifications:


Associates degree from an accredited college required. Bachelor’s degree preferred. Previous administrative support of senior management required.


Work Experience:


Minimum of eight years of administrative support experience required with two of those years supporting senior management.


Responsibilities:


+ Act as a strategic partner to COO Generation & Transmission, managing complex tasks and confidential information.

+ Manage executive calendars with shifting schedules and priorities.

+ Process invoices and expense reports.

+ Streamline workflow across the Generation & Transmission division.

+ Act as liaison with internal teams, member cooperatives and external partners.

+ Support executive response to member inquiries, needs and special requests.

+ Procure office supplies and other items as needed.

+ Manage board meeting materials and deadlines, proactively working across departments to ensure materials are on time and presentation ready. This requires an understanding of business strategy and presentation sharpness. Support department leaders with formatting needs.

+ Perform other duties as required or requested.

+ Responsible for providing the administrative support for all Generation & Transmission Division Team tasks that would coordinate documentation retained within the Generation & Transmission Division as Office of Records; including, but not be limited to: work relating to Request for Proposals, NERC/SERC Compliance Team tasks, and contract and service agreement documents originated by Generation & Transmission staff.

+ Provide support to the event planning team as requested, including on-site attendance at events.

+ Coordinate the annual corporate budget process for the trade association.

+ Support both internal and external meetings as needed.


Job Knowledge:


+ Must have overall understanding of budgeting processes and office administrative procedures.

+ Intermediate to Advanced knowledge of Microsoft Office Suite, including ability to support PowerPoint formatting needs.


Abilities and Skills:


+ Strong organizational skills and attention to detail with excellent time management abilities.

+ Excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor.

+ Ability to establish and maintain effective working relationships with executives, coworkers and cooperative members.

+ Initiative to complete tasks and identify areas for improvement often before being prompted.

+ Strong technical aptitude and a proactive mindset for identifying efficiencies.

+ Discretion when handling confidential information.


Relationships and Contacts:


Reports to: COO of Generation & Transmission


Working Conditions:


Normal working conditions. This position follows a hybrid work model, 2 days remote, 3 days in office. Onsite presence may be adjusted based on business needs and/or key meetings.


Company Profile: North Carolina’s Electric Cooperatives is the family of organizations that provides services and support to 26 community-based electric distribution cooperatives across our state. This family includes North Carolina Electric Membership Corporation (NCEMC), the wholesale power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives (NCAEC), the cooperatives’ trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative.


_North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment._


Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

About the Company

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North Carolina's Electric Cooperatives