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Coordinator of Shipping & Receiving

Louisiana State University

Baton Rouge, LA

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JOB DETAILS
SKILLS
Access Control, Accounting, Accounts Receivable, Background Investigation, Billing, Biology, Budgeting, Chemistry, Communication Skills, Dental Insurance, Detail Oriented, Employee Benefits, Executive Assistant Skills , Facilities Management, Federal Laws and Regulations, Financial Transactions, Firearms Experience, Hardware Virtualization, Hazardous Materials/Substances, Heavy Equipment/Vehicles, Instant Messaging, Inventory Management, Inventory Reports, Lift/Move 50 Pounds, Maintain Compliance, Microsoft Excel, Microsoft Word, Operational Support, Operations Management, Order Picking/Packing, Organizational Skills, Payroll Tax, Property Maintenance, Property Management, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Research Laboratory, Retirement Plan, Safety Compliance, Safety Training, Safety/Work Safety, Shipping/Receiving, State Laws and Regulations, Substance Abuse, Tax Regulations, Time Management, Training/Teaching, Vision Plan
LOCATION
Baton Rouge, LA
POSTED
3 days ago
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job Posting Title:Coordinator of Shipping & ReceivingPosition Type:Professional / UnclassifiedDepartment:LSUAM Science - Chem - Administration (Ashley ONeill Thibodeaux (00009507))Work Location:0133 A.R. Choppin Hall - ChemistryPay Grade:Professional HourlyJob Description:The Chemistry Department is one of the largest departments on campus teaching more than 6,000 students annually with a combined teaching and research budget in excess of $8 million. Work requires physical stamina for such tasks as carrying books, packages and the movement of equipment. Because of the exposure to chemicals, technical expertise and chemical knowledge is necessary but can be attained from a close working relationship with departmental faculty. Position is responsible for managing all shipping and receiving and receives packages from various carriers and truck lines.Job Responsibilities:* 55% SHIPPING and RECEIVING - Maintains a detailed logbook of all incoming packages for the entire Chemistry Department, Biological Sciences personnel working in Choppin Hall and the Shared Instrument Facility [SIF] in the Chemistry and Materials Building, ensuring accurate record-keeping. Notifies recipients promptly when packages arrive and coordinating package pick-up. Obtains signatures on logbooks and packing slips for verification. Uploads and organizes records, including Airgas Receipts, Nitrogen Receipts, Dry Ice Receipts, Federal Express Labels for packages sent, ChemDemo Requests, Templates and other documents, to the Shipping and Receiving shared drive. Selects, assigns, trains, and evaluates subordinate Shipping and Receiving personnel.* 20% INVENTORY - Interprets and ensures compliance with state and federal property control regulations and advising department members on proper procedures. Plans and supervises the receipt, storage and distribution of supplies, specialty items, and equipment. Operates the dispensing facility for chemicals, dry ice, nitrogen and solvents. Maintains accurate chemical inventory records and oversees the tracking of gas cylinders for all teaching and research laboratories. Ensures inventory accuracy through regular record-keeping and audits.* 10% ACCOUNTING - Prepares and manages invoicing for Chemistry and Non-Chemistry faculty, auxiliary staff and other departments purchasing Nitrogen or Dry Ice from the Department of Chemistry. Ensures accurate and timely financial transactions to support departmental operations and interdepartmental collaborations.* 10% ASSISTANT BUILDING COORDINATOR - Serves as backup for all building management needs for Choppin Hall, Williams Hall and the Chemistry and Materials Building. Manages facility operations by placing work orders and coordinating building maintenance. Assists with chemical, asset, and space inventory to support efficient departmental operations. Ensures compliance with all safety regulations to maintain a safe and effective working and teaching environment.* 5% OTHER: Assists in other duties assigned by the Assistant to the Chair.Minimum Qualifications:* Bachelor's Degree* LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.Additional Information:Physical ability and eye-hand coordination necessary to use a computer/ laptop/iPad; ability to sit and/or stand in the same position for extended periods at a time. Ability to lift up to 50 pounds. Ability to communicate clearly and effectively through various technology platforms through use of phone, e-mail, instant messaging (ex. Teams), virtual platforms (ex. Zoom), and direct contact with individuals. This position backs up an essential position and may be required to report to campus in times of emergency and/or closure per PS-18 This may include evenings and/or weekends.Additional Requirements:Safety and Security Sensitive Job - Safety and security-sensitive positions are defined as those positions where any form of substance abuse may affect University activities through unsafe work behavior/performance or error in judgment; or where substance abuse could jeopardize the safety and well-being of employees, other personnel, or the general public, or cause significant damage to University property. This includes positions requiring firearms, access to controlled substances, handling hazardous material, operating heavy equipment or machinery, etc. These positions are subject to drug screens per PS-67/FASOP HR-04. Competencies:* Advanced in following university and departmental guidelines regarding safety and attention to detail to ensure packages are shipped and received properly.* Proficient in Microsoft Excel and Word.Additional Job Description:Special Instructions:Please provide cover letter, resume, and three professional references, including name, title, phone number and e-mail address.Please attach ALL required documents under the "Resume/CV" section of your application.A copy of your transcript(s) can be attached to your application (if available); however, original transcripts are required prior to hire.For questions or concerns regarding the status of your application or salary ranges, please contact Ashley Thibodeaux at athib13@lsu.edu.Posting Date:May 19, 2026Closing Date (Open Until Filled if No Date Specified):September 16, 2026Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

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Louisiana State University