Coordinator of K-12 School Engagement & University Events

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeking a dynamic and organized Coordinator of K-12 School Engagement and University Events, who will promote our Catholic Franciscan mission and identity by designing, implementing, and supporting initiatives that strengthen partnerships with K-12 schools and coordinate impactful group visits, campus events and summer camps. This position plays a vital role in connecting the university with local schools, promoting educational access, and fostering community engagement through strategic programming, summer camp planning, and high-quality event execution.

Essential Duties and Responsibilities:

• Coordinate school group visits/ campus tours, and attend community outreach events to promote engagement opportunities for K-12 students, educators, and community stakeholders.

• Support summer camp planning and logistical operations, including enrollment tracking, staffing coordination, daily schedules, materials preparation, and on-site program execution to ensure a seamless participant experience.

• Assist in planning and implementing pipeline programs that support college readiness, access, and enrollment for underrepresented or underserved student populations.

• Serve as a liaison between Marian University and partner schools to ensure consistent communication, collaboration, and relationship-building.

• Develop and maintain relationships with K-12 schools, administrators, counselors, and community partners to increase awareness of Marian University's youth programs and engagement opportunities.

• Plan, organize, and co-execute a variety of university events, including collaborative youth programs and community outreach initiatives. Provide on-site event coordination and support, including venue reservations, setup/teardown, and day-of troubleshooting.

• Manage youth compliance procedures in accordance with Marian University's Minors Policy, ensuring all youth programs meet required safety, reporting, and training standards.

• Support administrative needs for camps and youth programs hosted on campus, including registration, communications, and compliance documentation.

• Collaborate with internal departments, faculty, and manage ambassador team to achieve event goals and ensure all activities align with Marian University's mission and branding standards.

• Track engagement and event data, prepare reports, and assess program effectiveness to inform future improvements and strategies.

• Perform other duties as assigned in support of the university's strategic goals for community and K-12 engagement.

University Expectations:

• Knowledge of and commitment to the mission of Marian University
• Adheres to Marian University's policy and procedures
• Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors
• Communicates regularly with supervisor about department issues
• Meets department productivity standards
• Participates in developing department goals, objectives, and systems
• Assists to establish department measurements that align and support the accomplishment of the University's strategic goals
• Adheres to the department budget

Required Qualifications:

• Bachelor's degree in Education, Communications, Public Relations, Event Management, or related field.
• Experience in K-12 education outreach, community engagement, or event coordination and/or summer camp coordination or program logistics.
• Excellent organizational, interpersonal, written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously while meeting deadlines.
• Proficiency with Microsoft Office, and Excel.
• Experience coordinating logistics, schedules, and communications across multiple stakeholders.
• Ability to work flexible hours, including evenings and weekends, as needed for events, youth programs or school visits.
• Commitment to Marian University's mission and Fransician values.

For Consideration All Applications Require:

• Cover Letter
• Current resume or CV
• Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.
• Responses to the supplementary mission & identity questions.

Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Essential Functions:

Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use their hands to handle or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with their hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to travel locally to partner schools and community sites.
• Work may require evening and weekend hours, particularly during peak event and summer camp seasons

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and States Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.