Coordinator of Administrative Services

Coordinator of Administrative Services

Salary

$87,431.00 - $115,281.00 Annually

Location

Rochester, NY

Job Type

Full-Time

Job Number

26DM405ESA51

Department

Department of Environmental Services

Bureau

Architecture & Engineering

Opening Date

07/17/2026

Closing Date

7/30/2026 11:59 PM Eastern

• Description
• Benefits

General Description

The employee in this position is responsible for the coordination of their assigned work unit's purchasing and procurement activities, City Council Transmittal process, and other high-level administrative activities. The work is performed under the general direction of department or bureau head. Related work is performed as required.

This is a Competitive Class position. The individual selected to fill this vacancy will be given a provisional appointment and will be required to participate in the next Civil Service Examination for this title.

A qualified applicant may be provisionally appointed and serve in the position until a Civil Service Examination is administered and an appropriate eligible list can be established to make a permanent appointment in accordance with the Civil Service Rule of Three. (See "http://www.cityofrochester.gov/article.aspx?id=8589935786" Provisional Appointment - FAQs) If you are already a City employee and have permanent, competitive status in your current position and appointment to this title would result in a provisional appointment in another department, you will lose your previous permanent competitive rights.

CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.

Typical Work Activities

• Analyzes and distributes programmatic and administrative reports;
• Coordinates and oversees the work unit's monthly City Council Agenda submission;
• Manages and oversees all departmental purchasing and procurement functions;
• Manages and oversees the City Apprenticeship Program and related compliance activities;
• Manages the analysis, reporting, and improvement of processes and programs;
• Acts as department liaison with other City administrative departments and sub-units;
• Acts as department liaison to external contractors and vendors;
• Prepares and presents informational and formal presentations on major programs and initiatives;
• Monitors specific programs for compliance with regulations;
• Prepares a variety of technical reports;
• Represents department on various committees and project work groups.

Minimum Qualifications

High School diploma or GED; PLUS:

I. Master's degree in Business Administration, Public Administration or related field AND three (3) years of experience in administrative analysis, budget analysis, grant applications or analysis of fiscal or monetary programs for a public or private institution, agency or department;

OR

II. Bachelor's degree AND four (4) years of experience as described in A.

OR

III. Six (6) years of experience as defined in A.

For full-time employees:

The City of Rochester offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

For less-than full-time employees:

The City of Rochester offers numerous growth opportunities to include the potential to transition into full-time, permanent employment.

Employer City of Rochester (NY)

Address 30 Church Street

Room 103A

Rochester, New York, 14614

Phone 585-428-7115

Website http://www.cityofrochester.gov