Coordinator, Music Admissions and Retention

Coordinator, Music Admissions and Retention

Salary

Depends on Qualifications

Location

Main Campus (BG), OH

Job Type

Full-Time

Job Number

BGSU01565

Division

Musical Arts Dean

Department

Musical Arts Dean - Staff

Opening Date

04/28/2026

Pay Grade

354

• Description
• Benefits

Summary

This position reports to the Dean and collaborates closely with the Associate Dean, department chairs, academic advisor, college faculty, and Office of Admissions staff. The role provides leadership and oversight of the College's undergraduate recruitment, outreach, and retention efforts; plans and manages major recruitment events (audition days, Music Discovery Day, etc.); supports the achievement of enrollment goals; and represents the College at internal and external events (Preview Days, high school visits, college fairs, etc.). This position operates in a dynamic environment with predictable peak periods throughout the admissions cycle, and requires the ability to manage multiple priorities simultaneously while maintaining a collaborative and solutions-oriented approach.

Essential Functions

• Oversee all operations and events associated with the Music Admissions Office
• Plan and execute CMA audition days and Music Discovery Day
• Develop and implement strategic recruitment and retention initiatives
• Manage the music admissions budget; assist with scholarship coordination; prepare annual reports
• Organize, recruit, and supervise the Student Ambassador program
• Collaborate closely with the Office of Admissions and campus partners
• Lead CMA retention initiatives, with a primary focus on first-year student success
• Supervise graduate assistants assigned to the Music Admissions Office
• Navigate shifting priorities and timelines while ensuring high-quality outcomes
• Other duties as assigned

Minimum Qualifications

The following Degree is required:

• Bachelor's degree required

The following Degree is preferred:

• Bachelor's degree in music

The following Experience is required:

• 2 years of experience in higher education admissions, student affairs, or music education

The following Experience is preferred:

• 3 years of experience in higher education music admissions
• Experience with strategic planning and/or data analysis

Additional Information

Knowledge, Skills, Abilities

• Strong organizational, time-management, leadership, and supervisory skills
• Demonstrated ability to work collaboratively and effectively under pressure in dynamic environments
• Ability to adapt quickly to change, manage competing priorities, and problem-solve in real time
• Background in music within a higher education setting
• Excellent written and oral communication skills
• Proficiency with standard computer applications, including Microsoft 365 applications
• Ability to serve as an effective, engaging spokesperson and ambassador for the College and its programs

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 12, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Benefits

Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.

Employer Bowling Green State University

Address 1851 N Research Drive

Huntington Building

Bowling Green, Ohio, 43403

Phone (419) 372-8421 Human Resources

(419) 372-2865 Student Employment

Website https://www.bgsu.edu/human-resources/careers.html