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Coordinator III

ICONMA, LLC

Cumberland, RI

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JOB DETAILS
SALARY
$15–$25 Per Hour
SKILLS
Accounting, Administrative Skills, Analysis Skills, Communication Skills, Data Management, Detail Oriented, Document Control, Document Management, Documentation, Finance, Health Plan, Mail Processing, Maintain Compliance, Microsoft Office, Multitasking, Operational Support, Operations Management, Organizational Skills, Pharmacy, Pivot Tables, Property Tax, Real Estate, Regulations, Regulatory Compliance, Retail, Support Documentation, Time Management
LOCATION
Cumberland, RI
POSTED
2 days ago
Our Client, a Retail Pharmacy company, is looking for a Coordinator III for their Cumberland, RI/Hybrid location.
 
Responsibilities:
  • The Coordinator III will provide critical operational and administrative support to the Property Tax Team, ensuring continuity of time-sensitive workstreams and compliance with statutory deadlines. This role is responsible for handling, sorting, and distributing high-volume incoming mail particularly tax notices and deadline-driven correspondence as well as scanning, organizing, and maintaining documentation in accordance with established team protocols.
  • The position will support document retrieval and compilation from internal systems (including Image Silo, Lease systems, and TRIRIGA), assist with workflow coordination, and help maintain audit-ready records for appeals, payments, and compliance activities. Strong proficiency in Microsoft Office tools, particularly Excel (including pivot tables), is required to support data organization, tracking, and reporting needs.
  • Given the volume of physical documentation and the time-sensitive nature of property tax matters including appeals, statutory notices, and payment-related correspondence—this role requires a consistent on-site presence to maintain operational efficiency, document control integrity, and compliance readiness
  • The Coordinator III will provide on-site operational and administrative support to the Property Tax Team, ensuring timely handling of high-volume tax notices and documentation tied to statutory deadlines. Responsibilities include mail processing, document management, running and distributing reports, and supporting workflow tracking using Excel (including pivot tables). The role will support the Sr. Manager and Manager in maintaining Appeal/Compliance ready records and coordinating activities across internal teams, vendors, business stakeholders, and landlords. Strong attention to detail, organization, and clear, concise communication are critical
 
Requirements:
  • The ideal candidate will have 2+ years of experience supporting a property tax portfolio or similar real estate/compliance function, with exposure to tax notice review, appeal processes, and deadline-driven workflows preferred. Experience operating in a regulatory environment with strong attention to detail and ability to manage time-sensitive deliverables is required. Proficiency in Microsoft Office 365 is essential, with advanced Excel skills, including pivot tables, data tracking, and reporting. Prior property tax experience is preferred, along with strong communication skills, sound judgment, and the ability to effectively coordinate with internal teams, vendors, business stakeholders, and landlords while managing multiple priorities with accuracy and accountability.
  • Bachelor’s degree preferred, ideally in Business, Finance, Accounting, Real Estate, or a related field, or equivalent combination of education and relevant work experience. Coursework or training emphasizing analytical skills, data management, or use of Microsoft Office 365 tools (including Excel and pivot tables) is preferred
 
Why Should You Apply?

About the Company

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ICONMA, LLC