Coordinator II - Health Professions Admissions Coordinator

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600095S Title Coordinator II - Health Professions Admissions Coordinator FLSA status Exempt Hiring Salary

This position is a pay grade 9. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Occupational Category Professional Department Enrollment Services (COM) Division Division of Enrollment Open Date 04/15/2026 Open Until Filled Yes Educational and Experience Requirement

Bachelor's degree in related field. Two years of experience in admissions operations, student services, recruitment, program coordination, or a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs moderately complex administrative and program coordination work supporting admissions, recruitment, and applicant processing for graduate health programs. Serves as the day-to-day admissions operations coordinator for the Physician Assistant Studies and Physical Therapy programs, coordinating applicant communications, application processing in centralized application platforms, faculty review workflows, interview logistics, admissions committee support, and admissions data reporting.

Primary Responsibilities

Owns and manages the application cycle operations for the Physical Assistant (PA) and Physical Therapy (PT) programs, including maintaining application instructions, deadlines, communications timelines, and applicant support. Administers the centralized application workflow steps and maintain accurate applicant records, including supporting WebAdMIT administration where applicable, and ensures applicant status progression is tracked consistently through review milestones. Coordinates file completeness and initial verification processes, including prerequisite tracking, eligibility checks, and calculations or validations required for review readiness, then routes files to faculty reviewers according to program-defined procedures. Facilitates faculty review periods and admissions committee operations by scheduling meetings, preparing agendas and materials, documenting outcomes as appropriate, and ensuring timely completion of evaluations within the cycle calendar. Plans and executes interview processes, including applicant scheduling and communications, interview-day logistics, technology support coordination, hospitality coordination, and post-interview tracking of scoring and decisions. Builds and maintains admissions reporting and dashboards, deliver routine and ad hoc reports, and support data needs tied to program evaluation, continuous improvement, and compliance reporting expectations. Supports pre-matriculation onboarding by coordinating required documentation collection and communications for admitted students (for example, background check and health requirement documentation processes as defined by the program), and coordinating new student events and onboarding communications. Represents the programs at recruitment events, information sessions, fairs, and other outreach activities as needed, including occasional evening or weekend commitments. Ensures admissions operations are executed consistently, on schedule, and in alignment with university policies, program procedures, and program compliance and reporting expectations. Performs other related duties as assigned.

Other Specifications

Preferred experience working with centralized application services and admissions management systems used in graduate health programs (for example, CASPA or PTCAS workflows and WebAdMIT administration), plus experience supporting faculty review, interview operations, and admissions reporting. Strong customer service orientation and the ability to communicate clearly with applicants, students, faculty, staff, and external partners. Demonstrated ability to manage multiple deadlines, coordinate complex workflows, and maintain high accuracy in database-driven processes Proficiency with standard office and data tools (spreadsheets, reporting, and database systems), with the ability to learn and maintain specialized admissions platforms and university systems used for application processing and reporting. Ability to maintain information security and privacy expectations while managing applicant records and admissions communications. Knowledge of local, state, and federal laws. Ability to supervise business functions.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/46910

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Reference Contact Information

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• • Describe your experience supporting an admissions, recruitment, enrollment, or academic program office. Include the type of applicants or students served and the systems or tools you used.

(Open Ended Question)

• • What applicant or student systems have you used (examples: WebAdMIT, Salesforce, Banner, CRM tools, document management systems)? Briefly describe what you did in those systems.

(Open Ended Question)

• • This role manages confidential student records and time sensitive deadlines. Provide an example of how you maintained accuracy and compliance while managing competing priorities.

(Open Ended Question)