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Coordinator, Center for the Advancement of the Humanities

Marquette University

Milwaukee, WI

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JOB DETAILS
SKILLS
Administrative Skills, Best Practices, Billing, Board Meeting, Budget Reporting, Budgeting, Business Operations, Calendar Management, Communication Skills, Contract Creation, Detail Oriented, Disciplinary Action, Distribution Management, Expenditure Statement, Grant Administration/Management, Grant Awards, Higher Education, Interpersonal Skills, Leadership, Microsoft Office, Nonprofit, Office Equipment, Onboarding, Operational Support, Order Supplies, Organizational Skills, People Management, Plan Meetings, Procurement Management, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Set Goals, Social Media, Social Sciences, Staff Policies, Systems Administration/Management, Team Player, Time Management
LOCATION
Milwaukee, WI
POSTED
30+ days ago

Posting Details

Position Information

Posting Number 201104703 Position Title Coordinator, Center for the Advancement of the Humanities State Wisconsin Employment Status Full Time Position Status Limited Term If Limited Term (End Date of Assignment, Project, or Grant) 06/30/2027 Position Type Staff Job Family Operations and Administrative Services # Hours Per Week 37.5 Position Overview

The Coordinator, Center for the Advancement of the Humanities supports grant-funded work by providing collaborative administrative oversight for two centers within the Klingler College of Arts and Sciences. The coordinator supports grant management and office assistance related to the development and management of the Centers' mission and programming. Responsibilities include coordinating meetings, scheduling events, building handbooks and operational best practices, establishing and maintaining listservs, and other office related tasks.

The coordinator will also help provide post-award grants management support to principal investigator teams implementing grant operations in the post-award grant stage. The coordinator will oversee the creation of grant invoices with subawardees, develop grant contracts with community-based consultants, coordinate distribution of graduate student stipends, and be the liaison for the grant team with the Klingler College of Arts & Sciences and the Office of Research and Sponsored Programs. They will also help provide other office-related budget-based administration support as needed.

Duties and Responsibilities

  1. Provide operational support to center leadership, including drafting center handbooks, office policies, staff and intern onboarding protocols, and managing center development goals.

  2. Maintaining center calendars, coordinating advisory board meetings, scheduling center events, and arranging center-related travel.

  3. Ordering office supplies, monitoring inventory, and ensuring office equipment is functional.

  4. Maintain and help assess monthly grant budget statements; reconcile monthly revenue sheets and budget expenditures; conduct periodic budget reporting; maintain and recording projected annual grant budgets; process, reconcile, and record all expenditures, including p-card statements and travel expenses in collaboration with the Arts and Sciences Business Office team.

  5. Oversee purchasing and payment needs via COUPA system. Manage center purchasing needs by adding vendors to the COUPA marketplace, creating and submitting speaker contracts or other payment authorizations, and tracking pay authorization workflow completion.

  6. Collaborate with campus stakeholders and community partners to build and develop relationships and support shared goals and projects related to undergraduate and graduate student internships.

  7. Responsible for the supervision of student employees which includes but is not limited to hiring, training, disciplinary actions, ending the student's assignment, etc.

Required Knowledge, Skills and Abilities

  • Bachelor's degree in Education; nonprofit or higher education leadership; program administration; counseling; business; social sciences; or the humanities.
  • A minimum of two years of experience.
  • Proficient with Microsoft Office tools, Teams, Zoom, social media.
  • Strong interpersonal communication skills.
  • High attention to detail, organization, and project management.
  • Knowledge of social justice and community engagement frameworks.
  • Grant budget fluency.

Preferred Knowledge, Skills and Abilities

  • Master's degree in Education, nonprofit higher education leadership, program administration, counseling, business, social sciences or the humanities.

Nonprofit sector experience in the areas of program leadership; program development, coordination, and delivery.

  • Experience with building office infrastructure, operations, and best office practices.
  • Experience with navigating complex institutional bureaucracies to build and implement grant programs.

Department College of Arts & Science Posting Date 03/20/2026 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

  • Resume
  • Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

    • How many years of experience do you have in this role?

  • 2 years

  • 3-5 years

  • 5-10 years

  • 10+ years

    • Do you have a bachelor's degree?

  • Yes

  • No

    • What is your highest level of completed education?

  • High School/GED

  • Bachelor's Degree

  • Master's Degree

  • PhD

About the Company

M

Marquette University