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Controller / Office Manager

Upcoresolutions

Cashmere, WA

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Management, Administrative Skills, Analysis Skills, Billing, Budget Management, Budget Reporting, Budgeting, Business Administration, Cash Flow, Cash Management, Certified Management Accountant (CMA), Certified Public Accountant (CPA), Change Requests/Orders, Communication Skills, Construction, Construction Contracts, Contract Management, Corporate Policies, Cost Accounting, Detail Oriented, Document Tracking, Expense Reports, Finance, Financial Control, Financial Management, Financial Reporting, Financial Statements, Financial Strategy, Follow Through, Forecasting, General Ledger Accounting, Generally Accepted Accounting Principles (GAAP), Human Resources Processes, Insurance Documentation, Leadership, Liens, Maintain Compliance, Multitasking, Office Management, Onboarding, Operational Support, Organizational Skills, Payroll Software/Services, People Management, Problem Solving Skills, Procedure Development, Process Improvement, Profit & Loss, Project Execution, Project/Program Management, Record Keeping, Regulations, Regulatory Compliance, Software Administration, Strategic Planning, Technical Leadership, Technical Support, Time Management
LOCATION
Cashmere, WA
POSTED
3 days ago

Position Summary

The Controller / Office Manager is responsible for overseeing all financial, accounting, and administrative operations of the general contracting firm. This role ensures accurate financial reporting, effective cash flow management, compliance with regulations, and efficient office operations to support project execution and company growth. The position combines strategic financial oversight with hands-on management of day-to-day office functions.

Key Responsibilities

Financial Management & Accounting

  • Oversee all accounting functions including AP, AR, payroll, general ledger, and job cost accounting
  • Prepare and review monthly, quarterly, and annual financial statements
  • Manage cash flow, forecasting, and budgeting
  • Monitor job costs, margins, and profitability by project with Project Manager
  • Review and approve invoices, expense reports, and vendor payments with Project Manager
  • Coordinate year-end close and work with CPA on tax filings and audits
  • Maintain internal controls and ensure compliance with GAAP and company policies

Construction-Specific Responsibilities

  • Review job costing and cost-to-complete reporting with Project Managers
  • Track retainage, lien waivers, insurance certificates, and bonding requirements
  • Support project managers with financial reporting and budget tracking
  • Oversee billing processes including progress billings and change orders
  • Ensure compliance with prevailing wage, certified payroll, and labor regulations (if applicable)

Office & Administrative Management

  • Oversee daily office operations and administrative staff
  • Establish and improve office procedures, systems, and workflows
  • Manage contracts, subcontracts, and documentation tracking with Project Managers
  • Maintain employee records and support HR-related processes (hiring paperwork, benefits coordination, onboarding)
  • Manage 401(k) Plan and Reporting

Leadership & Strategic Support

  • Provide financial insight and recommendations to ownership and leadership
  • Assist with long-term planning, growth initiatives, and process improvements
  • Support technology and software management (accounting, project management, payroll systems)

Qualifications Required

  • Bachelor's degree in accounting, Finance, Business Administration, or related field
  • 5+ years of accounting or financial management experience, preferably in construction or contracting
  • Strong understanding of job cost accounting and construction financial practices
  • Proficiency with accounting software
  • Advanced Excel skills
  • Strong organizational, analytical, and communication skills

Preferred

  • CPA or CMA designation
  • Experience with general contractors or subcontractors
  • Knowledge of construction contracts, bonding, and retainage
  • Experience managing or supervising staff

Skills & Attributes

  • Detail-oriented with strong accuracy and follow-through
  • Ability to manage multiple priorities in a deadline-driven environment
  • Proactive problem-solver with sound judgment
  • Professional, discreet, and trustworthy
  • Comfortable working closely with ownership and field leadership

Compensation & Benefits & Work Environment

  • Health insurance and benefits package
  • Paid time off and holidays
  • 401(k) Retirement plan
  • Fully on-site position


About the Company

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Upcoresolutions