Controller

Controller
Boston, MA 02124

Position Type
Full Time

Description
PROFESSIONAL EXPECTATIONS
The Controller reports directly to the CFO and will encounter extremely sensitive and highly confidential information. A great deal of care and commitment must be given toward maintaining the confidentiality of all finance department activities. In addition, strong, clear, and respectful communication, teamwork, and professional and ethical standards are expected from all Health Center staff members.

POSITION SUMMARY
Reporting directly to the CFO, the Controller will be responsible for the oversight of all finance, accounting and reporting activities. The Controller will lead all day-to-day finance operations for a $50 million operating budget and supervise a team with functional responsibility over the accounting and finance compliance of the organization. The Controller will ensure that systems and procedures are in place to effectively support operations, while adhering to US Generally Accepted Accounting Principles (GAAP) and HRSA requirements. The Controller will work closely with Health Center directors, department heads and the CFO to ensure sound financial decision making and efficient use of resources across the organization. The Controller will also have primary responsibilities for all financial operations.

1. General Business

Oversees smooth and efficient operation of the Finance Department and manages day-to-day operations for all three entities including:

• Maintains integrity of accounting processes and systems to ensure they always meet the departments and operational requirements.
• Updates and keeps current with GAAP and all Health Center-related regulations.
• Ensures fiscal compliance with statutory authority and audit requirements.
• Ensures compliance with all third-party reimbursements and legislative requirements.
• Maintains proper accounting for all grants and contracts and ensures compliance.
• Ensure timely billing for all the grants and contracts
• Assist grants and contracts application and administering the grants and contract progress reports meeting with grant champions to monitor grant spendings advise grant spending and responsible for reporting.
• Ensures on time filing for all regulatory compliance reports including, but not limited to, annual IRS Form 990, Form PC, IRS Form 1099s & W2.
• Ensures compliance with IRS and HRSA requirements for the Health Center and follow all policy and procedures.
• Ensures effective management, monitoring and tracking of all cost center and critical management statistics.
• Develops, recommends, implements and monitors corporate finance policies and procedures.
• Perform monthly financial reporting and prepare Finance Committee and Board of Directors’ packages.

1. Finance Administration

• Reviews monthly closing process for the Health Center and its related affiliates and reviews all workpapers and ensures all accounts are supported by accurate analysis with supporting documents.
• Monitors Overhead Allocations and makes changes for accurate allocation when changes are necessary and appropriate.
• Provides monthly P&L to each cost centers with proper administration and other overhead cost allocation.
• Prepares and provides quarterly forecasts and summarizes financial position to operating managers.
• Meets with operating managers to assist with understanding their department’s financial performance.
• Instructs and presents, as requested, basic financial management concepts to operating managers and other staff, as requested.
• Provides quarterly and annual financials for banks’ compliance requirements
• Manage purchasing and ensure all the purchasing requests are fulfilled with the best price is appropriately
• Analyze business performance/results, providing feedback to Senior Management.
• Track and monitor revenue for accuracy, verifying it against relevant ledger report monthly.
• Supervises preparation of bank deposits and reconciles monthly deposit against OCHIN monthly deposit.
• Provides CFO with daily cash forecast and reconciles patient co-payments and deposits.
• Working with Grant and Contract Manger monthly to ensure grants and contracts cost centers receive all the necessary financial information.
• Establishes internal controls to safeguard the assets of the corporations.
• Reviews all the required regulatory filings are done in a timely manner and ensures accuracy and communication relative to those filings.

• Oversees the annual external audit and drafts review financial statements and accompanying notes.
• Provides information necessary for auditors to prepare annual federal and state tax returns with accompanying schedules.

• Reviews and validates the final tax filings for CFO approval.
• Responsible for Payroll and ensuring all the payroll-related compliance and reporting.
• Responsible for Accounts Payable and ensuring all the disbursements are following Health Center and its affiliates accounts payable policy and procedures.
• Responsible for validating HR for computation of 403(b) Employer Match at appropriate time(s) as determined by the Plan document under guidance from Senior Management.
• Assists in computation of compensation and other benefits related changes proposed as requested to determine the effects on cost.

1. Asset Management

• Ensures all company assets are monitored and accurately accounted for and reconcile fixed asset module assets to GL fixed assets and accumulated depreciation.

1. People Management

• Manages professional staff performing general ledger, payroll, accounts payable and cash management functions to ensure internal control and compliance with required accounting principles and in accordance with Health Center policies and procedures.
• Be available as coach / mentor assisting direct reports to develop in their position.
• Ensures that relevant information is communicated to direct reports enabling them to effectively carry out their functions.
• Delegates tasks to direct reports in line with skill, knowledge, and ability and where necessary identify skill gaps and training requirements.
• Ensures all reasonable steps are taken to achieve workplace harmony within organization at all times.

Qualifications

• Bachelor’s degree in accounting with 10 years progressive experience in accounting and managing a finance department required.
• Knowledge of HRSA, Medicare, Medicaid, HSNO and Uniform Guidance is required. Strong technical accounting financial analysis skills, as well as a high degree of proficiency using Management Reported and MS Office Suite (Excel, PowerPoint, Word, etc.) a must.
• Experience with major auditing firm is preferred.
• Knowledge of Sage Intacct, Solomon, and Paycom Payroll required.

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