Contracts Specialist

Job Title: Contract Specialist

JOB OVERVIEW

The Contract Specialist will support the Legal Department and General Counsel in the drafting, review, negotiation, administration, and lifecycle management of commercial and operational contracts. This role requires strong contract management skills, attention to detail, and the ability to work cross-functionally with sales, supply chain, regulatory, quality, finance, and clinical stakeholders. The ideal candidate will have experience supporting legal operations in a life sciences, healthcare, or medical device environment and be comfortable working with customer-facing, vendor, and compliance-sensitive agreements.

JOB RESPONSIBILITIES AND DUTIES

Contract Drafting & Review

• Draft, review, and revise a broad range of agreements using approved templates and playbooks, including:

• Capital equipment purchase and pricing agreements

• Distributor and reseller agreements

• Service, maintenance, and support agreements

• Vendor, supplier, and manufacturing agreements

• Non-disclosure agreements (NDAs)

• Consulting, advisory, and independent contractor agreements

• Evaluation, demo, and clinical use agreements

• Ensure contracts comply with company policies, risk tolerances, and regulatory requirements.

Contract Negotiation Support

• Support negotiations by redlining agreements, summarizing legal and business risks, and escalating non-standard terms to the General Counsel.
• Coordinate internal review with cross-functional teams (Sales, Finance, Quality, Regulatory, Operations).
• Track deviations from standard terms and assist in updating contract templates and playbooks.

Contract Administration & Lifecycle Management

• Manage the contract intake, approval, execution, and archiving process.
• Maintain the company's contract management system or contract repository.
• Track key contract terms, obligations, renewal dates, termination rights, pricing, and compliance milestones.
• Support contract audits and internal compliance reviews.

Legal & Compliance Support

• Assist the General Counsel with legal operations, process improvement, and document standardization.
• Support healthcare compliance initiatives related to physician consulting, clinical evaluations, and government-regulated customers.
• Assist with responses to customer legal questionnaires and contract compliance certifications.

Cross-Functional Collaboration

• Serve as a primary point of contact for contract-related questions from internal stakeholders.
• Provide training or guidance to business teams on contract processes and standard terms.
• Support special legal projects as assigned by the General Counsel.

KEY METRICS

• Contract Cycle Time: NDAs: 2 business days (95% of requests); Standard customer / vendor agreements: 5 business days (90% of requests); Non-standard or heavily negotiated agreements: 10-15 business days, excluding counterparty delay
• Accuracy and Quality of Contracts: 2% of executed contracts requiring post-execution correction or amendment due to drafting error; 0 material errors affecting pricing, liability, indemnification, term, or regulatory compliance; 100% inclusion of required legal, compliance, and quality provisions
• Contract Volume and Throughput: Support 20-30 active contracts per month, depending on complexity; Maintain quality and cycle-time targets during peak sales periods; No more than 5% backlog exceeding target review timelines
• Compliance and Risk Management: 100% compliance with contract approval workflows and authority matrices; 0 unauthorized contract executions; 100% timely escalation of high-risk terms.
• Contract Lifecycle Management: 100% of executed contracts uploaded to contract management system within 5 business days; 100% accurate capture of key terms.

QUALIFICATIONS / EDUCATION AND EXPERIENCE

• Bachelor's degree required; paralegal certificate or equivalent legal training preferred.
• 3-7 years of experience in contract administration, contract management, or legal operations.
• Experience working in a medical device, life sciences, healthcare, or other regulated industry strongly preferred.
• Strong contract drafting and redlining skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple contracts and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and contract management systems (e.g., LinkSquares, Ironclad, DocuSign, or similar).

ADDITIONAL DESIRABLE QUALIFICATIONS SKILLS AND KNOWLEDGE

• Experience supporting a General Counsel or in-house legal department.
• Familiarity with FDA-regulated products, quality system requirements, and healthcare compliance laws (e.g., Anti-Kickback Statute, Sunshine Act).
• Experience with capital equipment sales, distributor agreements, and international contracts.
• Ability to identify and communicate business-practical legal risks.

MENTAL REQUIREMENTS

• Analytical: Able to synthesize complex or diverse information. Must possess logical and deductive reasoning skills.
• Problem Solving: Able to identify issues, evaluate solutions, and act decisively.
• Relational: Comfortable working with diverse internal and external stakeholders.
• Communication: Able to communicate clearly, both verbally and in writing, with all audiences.

CONFIDENTIALITY REQUIREMENTS

• This position will have access to highly confidential and proprietary information, including but not limited to contracts, pricing, intellectual property, regulatory filings, litigation matters, compliance investigations, trade secrets, and business strategies. The Contract Specialist will be required to maintain the strict confidentiality of all such information and to use it solely for authorized business purposes in the course of employment.
• This position must comply with all applicable confidentiality obligations, company policies, data protection and privacy laws, and any confidentiality or nondisclosure agreements entered into with the Company. Unauthorized disclosure, misuse, or mishandling of confidential information-whether during or after employment-may result in disciplinary action, up to and including termination, and may subject the individual to legal liability.

WORKING CONDITIONS

• This position works primarily in an office or remote office environment under standard business conditions.
• This position requires prolonged periods of sitting, working at a computer, and using standard office equipment such as a laptop, telephone, and videoconferencing tools.
• Occasional standing, walking, and lifting of light materials (generally under 15 pounds) may be required.
• Minimal travel may be required from time to time, including attendance at meetings, trainings, or company events.