Contracts Specialist

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Contracts Specialist reviews contracts for conformity to contract requirements to align with company risk mitigation policies, red-line documents and negotiate terms. This position is an integral member of the Contracts Team, playing a key role with the National Accounts group as a business partner helping to negotiate key long term contracts. The Contract Specialist works cross functionally within the organization, directly handling high profile Corporate Accounts and National Accounts, and other key customer contacts on a regional and national level.

•          Read and interpret contacts, corresponds with contracting parties

•          Prepare and negotiate complex contracts and manage commercial contracts and subcontracts.
           Contracts cater to a diverse customer base including government, commercial, military,
            industrial, and retail

•          Administer contracts in accordance with compliance guidelines and makes business decisions
            based on corporate metrics for risk mitigation

•          Collaborate with internal departments to ensure contracts' compliance with local and federal
            laws. Obtain contract-related information from relevant parties

•          Liaison between parties regarding contract development, and negations regarding terms and
            conditions, and drafting and revising changes are required

•          Review external clients’ contract terms to ensure they align with Company’s risk tolerance, and
            red-line documents as required to ensure compliance

•          Develop contract proposals to support organizational goals

•          Review various forms of client documents, subcontracts, purchase orders, master service
            agreements, change orders, cost estimates

•          Prepare specifications and other exhibits, additional documents in order to complete contract
            requirements

•          Contract management & administration; provide overall support in contract administration
            functions for the coordination and oversight of requirements to ensure compliance with the
            contract terms and conditions, along with relaying information to internal sales force

•          Ensure relevant documentation accompany contracts, and maintain hard and digital copies of
            relevant documentation into Contract Management database

•          Attend meetings to assess progress on projects, taking detailed notes to share with
            department head and stakeholders

•          Perform other duties as assigned

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient knowledge of legal requirements about relevant contracts and contract law
• Understanding of contract law
• Strong negotiation and mediation skills
• Possess superior attention to detail to spot inconsistencies in contracts
• Customer service experience and strong communication skills
• Analytical thinking, problem-solving, and decision making
• Excellent planning, organizational, analytical, and decision-making skills, negotiation skill
• Strong PC proficiency (data entry, Microsoft Office Suite, PDF editor software, Salesforce, etc.)

• Sit while answering phones or reply to emails
• Use hands and fingers to handle, control or feel objects tools or controls
• Repeat the same movements when entering data
• See details of objects that are less than a few feet away
• Speak clearly so listeners can understand
• Understand the speech of another person
• Focus on one source of sound and ignore others
• Hear sounds and recognize the difference between them
• See differences between colors, shades and brightness

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account 
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.