POSITION PURPOSE
Under general supervision of the Executive Director of Quality, Compliance and Risk, the Contracts Manager
develops and manages the overall contracts management program for the organization. Assists with
performance monitoring, improvement activities and facility compliance program. Assists with managing the
corporate insurance, annual review of insurance policies, and claims management.
ESSENTIAL JOB FUNCTIONS
Every effort has been made to make this job description as complete as possible. However, it in no way states
or implies that these are the only duties the incumbent will be required to perform. The omission of specific
statements of duties does not exclude them from the position if the work is similar, related or is a logical
assignment to the position.
1. Serve as the primary contact liaison between departments (Supply Chain, Finance, Legal, Medical Staff,
Administration, etc.)
2. Establish standardized contract workflows, templates and approval pathways.
3. Identify contract-related operational risks and recommend mitigation strategies.
4. Monitor contract compliance, renewal dates, and expiration notices, alerting department leaders and
administration as needed. Ensures timely review and renewal.
5. Review new and existing contracts for performance expectations, specific regulatory and preferred
language. Recommend contract terms that protect the organization.
6. Leads contract negotiations with vendors, service providers and consultants. Identify opportunities for
cost savings through renegotiation, consolidation or contract restructuring.
7. Evaluate contract amendments and ensure changes align with organizational strategy.
8. Conduct periodic audits of the contract system to ensure completeness and accuracy.
9. Collaborate with legal, compliance, finance, and operational departments to address questions, ensure
regulatory adherence, and mitigate risk.
10. Assist in developing and maintaining standard contract templates, contracts related policies and
procedures, and determines when legal review is necessary.
11. Organize contracts, archive electronic versions and keep a current log and file of all facility contracts.
Upload all contracts and any associated documents (such as FMV’s) into centralized repository.
12. Assists with Corporate Compliance Program.
13. Organizes and facilitates Contract Committee meeting. Arranges and attends other meetings as needed.
14. Assist with insurance renewal process as needed.
15. Support executive leadership with contract reporting, metrics, and analysis for the Board of Directors
and senior management.
16. Facilitates the annual contract review process.
17. Provide training and guidance to department staff on contract procedures and requirements.
18. Participate in special projects and initiatives related to hospital operations and compliance as assigned.
19. Abides by the HMH Legal Compliance Code of Conduct.
20. Maintains patient confidentiality and appropriate handling of PHI.
21. Maintains a safe work environment and reports safety concerns appropriately.
22. Performs all other related duties as assigned.
Requirements
QUALIFICATIONS
Education: High school diploma or GED required with some advanced education preferred.
Experience: Prior paralegal or healthcare experience preferred.
Licensure/Certification: none required
Required Skills: Excellent oral and written communication skills, organizational and presentation skills.
Proficient with Microsoft Office products including Word, Outlook, Excel and Power Point.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Frequent: sitting, standing, walking, & reaching.
Occasional: lifting, carrying, bending, & squatting,
Visual and hearing acuity required. Work is inside, with good ventilation and comfortable temperature.
Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.