Overview The IT ContractsFunds Administrator CFA is responsible for executing overseeing and managing contractual agreements and financial transactions for the Information Technology IT Department. Primarily will manage contracts ensure compliance handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring. This position requires knowledge and understanding of legal and financial processes excellent organizational and communication skills. Responsibilities The IT ContractsFunds Administrator iCFA is responsible for executing overseeing and managing contractual agreements and financial transactions for the Information Technology IT DepartmentPrimarily will manage contracts ensure compliance handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoringThis position requires knowledge and understanding of legal and financial processes excellent organizational and communication skillsDrafts executes and monitors various contracts task orders change orders construction contracts and delivery ordersResponsible for working with Procurement to advertise and distribute RFQs and RFPs to potential vendorsReviews and monitors active contracts ensures the contracts have defined scope of work schedules indemnification provisions and disclosure provisionsCoordinates with department managers and vendors to prepare and maintain contracts project budgets ensuring ongoing accuracy and proactively addresses any potential financial challenges to prevent additional costAssists in preparing comprehensive City Council agenda items for IT in collaboration with the IT Operations Business Manager to include funding details and background research for contracts andor service agreementsMonitors the entire process to align with budget address any deviations and finalize contract and or service agreement with vendorsReviews all invoices prepares scope of work in collaborations with managers and project fundingProvides contract cost information for budget purpose and oversees project close outs monitors active contacts and warranties ensuring contractvendor compliance with financial and contractual obligationsSchedules and follows up on maintenance and expiration of contracts andor service agreementsEnsures vendors provide what has been specified in the scope of workMaintains all documentation of contracts andor services agreements for audits and reportsMay be asked to perform other duties as assigned Position Type and Typical Hours of Work Exempt - Full-TimeFlexibility to work evenings weekends and holidays is a schedule requirementIn the event of an emergency employees are required to work to provide for the safety and well-being of the public including the delivery and restoration of vital services. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Qualifications Bachelors Degree BABSThree 3 years of experience Licenses and Certifications Required A valid drivers license is required successful out-of-state candidates must be able to obtain a valid Texas drivers license within 90 days of hire Employment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below CJIS Background Check Yes Motor Vehicle Record Check YesDrug Screening YesPhysical Exam Yes Basis of Rating A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests in addition to the panel interview. Supplemental Information Any position that lists a minimum qualification for education level andor licensecertification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi. The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act USERRA. If you require an accommodation in order to apply for a position please request assistance from the Human Resources Department.