Administrative Skills, Artificial Intelligence (AI), Backend as a Service (BaaS), Business Administration, Business Development, Communication Skills, Contract Management, Contract Requirements, Corporate Compliance, Detail Oriented, Documentation, Equipment Maintenance/Repair, Executive Assistant Skills , Flexible Spending Accounts, Healthcare, Leadership, Legal, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, NetSuite, New Drug Application, Non-Disclosures, Organizational Skills, Paralegal, Patient Care, Presentation/Verbal Skills, Project/Program Management, Request for Proposals (RFP), Sales, Team Player, Time Management, Vendor/Supplier Management, Writing Skills
Contracts Executive Assistant
Location: Cottage Grove, WI
Schedule: Full-Time | Potential for hybrid after training
Join an Employee-Owned Healthcare Company Making a Difference
Shared Medical Services is seeking a highly organized and detail-oriented Contracts Executive Assistant to support our Legal and Corporate Compliance operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing complex projects, and wants to contribute to a mission-driven organization focused on improving patient outcomes nationwide.
As an employee-owned company, every team member plays an important role in our continued success. We offer a collaborative culture, growth opportunities, and exceptional benefits designed to support both your professional and personal well-being.
What You'll Do
In this role, you will support the organization’s legal, compliance, and contract administration functions across the full contract lifecycle.
Responsibilities Include:
- Draft, review, and manage a variety of agreements including:
- Service Agreements
- Leases
- Non-Disclosure Agreements (NDAs)
- Business Associate Agreements (BAAs)
- Proposals and addenda
- Maintain and update contract lifecycle management systems
- Track contractual deadlines, obligations, renewals, and compliance milestones
- Support corporate compliance activities and vendor management processes
- Coordinate cross-departmental communication regarding new and ongoing business
- Serve as a liaison between Legal, Corporate departments, and remote Sales teams
- Assist Business Development with contract proposals and supporting documentation
- Support Requests for Proposal (RFPs), bids, and reporting requirements
- Maintain organized digital and physical contract records and files
- Perform additional administrative and compliance-related duties as assigned
What We're Looking For
Qualifications:
- Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or related field — or equivalent experience
- Experience supporting contracts, legal operations, compliance, or executive administration preferred
Skills & Abilities:
- Strong proficiency with Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite
- Familiarity with AI-assisted technologies and effective prompting practices
- Exceptional organizational and project management abilities
- Strong written and verbal communication skills
- Ability to manage multiple priorities with accuracy and professionalism
- High level of discretion, attention to detail, and confidentiality
- Team-oriented mindset with the ability to work effectively across departments and leadership levels
Why Join Shared Medical Services?
We Offer a Competitive Benefits Package Including:
- Medical, Dental, and Vision Insurance
- Company-Paid Life Insurance
- Company-Paid Short-Term & Long-Term Disability
- Flexible Spending Accounts (Medical & Dependent Care)
- 401(k) and Roth IRA with 4% Company Match
- Employee Stock Ownership Plan (ESOP) — Become an Owner in the Company
- Paid Time Off and Holidays
- Opportunities for Professional Growth and Development
About Shared Medical Services
Shared Medical Services is a leading provider of mobile imaging services dedicated to delivering high-quality patient care and innovative healthcare solutions. We believe our employees are our greatest asset, and as an employee-owned organization, we are committed to fostering a collaborative, supportive, and rewarding workplace.
Apply today and become part of a company where your contributions truly matter.