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Contracts Billing Specialist I

Wyoming Machinery Company

Casper, WY

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Auditing, Billing, Business Solutions, Calculators, Caterpillar Equipment, Computer Software, Contract Management, Copying Machines, Customer Support/Service, DOS Operating System, Data Analysis, Data Collection, Data Entry, Data Quality, Fax Machines, Forecasting, High School Diploma, IBM Cognos, Information Technology & Information Systems, Mail Processing, Microsoft Access Database, Microsoft Excel, Microsoft Windows Operating System, Organizational Skills, PC Software, Performance Management, Presentation/Verbal Skills, Problem Solving Skills, Reporting Skills, Sales Management, Spreadsheets, Telephone Skills
LOCATION
Casper, WY
POSTED
13 days ago

ESSENTIAL FUNCTIONS

  • Completion of monthly contract duties; including contract billing for MARC and CVA customers, assist with the following: contract account balancing, miscellaneous invoice creation, reporting, and charting.
  • Input data for creation of extension calculators and other projection spreadsheets.
  • Analyze, validate, and input data for contract reports.
  • Creation of memos, letters, quotes and any material intended for communication with contract customers.
  • Assist in other Cat Systems, such as Cat Foresight as redundancy.
  • Setup of new contracts in DBS contract tracking, utilization of Caterpillar software-AMT, Dealer Business Systems (DBS), Service Information Systems (SIS) and Service Management System (SIMS).
  • Create and or print monthly reports, separate, file and properly distribute mail.
  • Assist with gathering information for auditors for the auditing of contract accounts.

ADDITIONAL FUNCTIONS

  • Wyoming Machinery Company projects, which require additional support including but not limited to DBS functions, quotes, contracts, component forecasts, presentations, annual audit, and other projects as required.
  • Know the proper format for company correspondence and assist clients to achieve this level of quality output. Good working knowledge of Caterpillar models and terms.
  • Work closely with the Contract Billing Specialist II, Contract/CVA Specialists, Contract Administrator, and CVA Coordinator.
  • Develop strong working relationships with Customer sites, WMC Site Performance Manager & Service Planners, the Component Rebuild Center, Contract Operations, Parts, and Service Departments.
  • Assist in any additional special projects required by Business Solutions group.

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

  • High School graduate or equivalent
  • Position requires data analysis work experience problem solving, and Service department related work experience.
  • Good customer service and phone skills.
  • Capacity to run Caterpillar software programs.
  • Ability to give presentations to internal dealer management and personnel.
  • Familiarity with Access, Excel, Windows, DOS, Cognos, DBS, and other personal computer software programs.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

  • Use of computers, computer software, copier, FAX machine, binding system and telephone with paging system.
  • Sit 6-8 hours per day.
  • Use hands for fine manipulation.
  • Walk and or stand for 0-2 hours per day.

About the Company

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Wyoming Machinery Company