Contracts Assistant

QUALIFICATION REQUIREMENTS

• Strong communication skills both oral and written.
• Ability to read and interpret documents such as procedure manuals, contract documents and customer correspondence.
• Effective time management skills with demonstrated ability to prioritize workload and complete tasks in a timely manner.
• Ability to exercise discretion.
• Strong attention to detail and accuracy.
• Ability to write routine reports and correspondence.
• Effective team player with demonstrated ability to interface at all levels of the organization.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate, submit, and track approved proposals.
• Provide assistance in distribution of sales orders and other contract documentation.
• Support data entry of orders and entry of contract requirements into CostPoint system.
• Manage on-line solicitations and orders from customers (including pulling purchase orders and data from customer portals).
• Manage solicitations and orders for repair orders.
• Generate, process, and track contract closeout sheets.
• Assist in scanning documents to on-line proposal and program folders.
• Assist with CAV entry and processing.
• Perform routine customer follow-up and coordination.
• Support preparation and submission of proposals, including back-up documentation.
• Maintain assigned contract files ensuring that correspondence & records are properly posted.
• Access and process e-mail orders from customers using EDI.
• Able to interact with all levels within the organization.
• Coordinate with other departments to resolve and close issues.
• Assist and process email RFQ from customers.
• Ensure customer complaints are resolved effectively, while in compliance with DSD policy and procedures
• Maintain the MRO scan/posting of repair project files to ensure closeout.
• Assist with pricing.
• Other job duties as assigned.