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Contracts and Grants Coordinator

University of North Carolina

Chapel Hill, NC

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JOB DETAILS
SALARY
$63,000–$70,000 Per Year
SKILLS
Academic Advice, Academic Research, Accounting, Administrative Skills, Automation, Bid Packages, Budgeting, Business Operations, Business Processes, Communication Skills, Consulting, Contract Management, Cost Estimates, Customer Support/Service, Educational Administration, Establish Priorities, Federal Laws and Regulations, Fellowship, Financial Administration, Financial Management, Financial Operations, Financial Reporting, Fine Art, Forecasting, Fund Management, Funding, Grant Administration/Management, Grant Awards, Grant Writing, Human Resources, Identify Issues, Interpersonal Skills, Interpret Regulations, Leadership, Mail Processing, Maintain Compliance, Mathematics, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Natural Science, Organizational Skills, People Management, Process Development, Project Estimates, Proposal Development, Proposal Writing, Regulations, Reporting Skills, Research & Development (R&D), Research Administration, Scientific Research, Social Sciences, Source Code/Configuration Management (SCM), Spreadsheets, State Laws and Regulations, Strategic Planning, Student Financial Services, Team Player, Time Management, Training/Teaching Curriculum, University/School Policies
LOCATION
Chapel Hill, NC
POSTED
Today

Posting Information

Posting Information
Department
Arts and Sciences Deans Office-300100

Career Area
Research Professionals

Posting Open Date
05/07/2026

Application Deadline
07/24/2026

Open Until Filled
No

Position Type
Permanent Staff (EHRA NF)

Working Title
Contracts and Grants Coordinator

Appointment Type
EHRA Non-Faculty

Position Number
20068072, 20073124

Vacancy ID
NF0009742

Full Time/Part Time
Full-Time Permanent

FTE
1

Hours per week
40

Position Location
North Carolina, US

Hiring Range
$63,000 - $70,000

Proposed Start Date
06/01/2026

Position Information
Be a Tar Heel!

Primary Purpose of Organizational Unit
The College of Arts & Sciences is the largest academic unit within the University and consists of about 71 units, including centers, programs, institutional support and 42 academic departments and interdisciplinary curricula, which offer both undergraduate bachelor's degrees and graduate-level masters and PhD degrees. The College is divided into four academic divisions: Natural Sciences and Mathematics, Fine Arts, Humanities, and Social Sciences. The Senior Associate Dean for Undergraduate Education oversees all academic student support units, including but not limited to Academic Advising, Honors, and the Academic Success Center. The Senior Associate Dean for Research & Innovation drives strategic planning and provides guidance across the academic divisions and research programs, fostering new models of innovation, new initiatives and new collaborations. The Office of the Dean is responsible for all of the academic, academic student support, financial and administrative operations in the College of Arts & Sciences.

The College of Arts & Sciences Business Operations Office is housed in the Office of the Dean and supports the fiscal and human resources operations of the departments, curricula, and programs by consolidating their business operations into one center. The Business Operations Office enables transparency of operations and information, creating a more responsive organization that utilizes online systems and automation to streamline processes. It consistently applies policies, ensuring compliance to UNC, State, and Federal regulations and laws.

The College of Arts and Sciences Research Support Team has both a Research Administration Team and a Research Development Team. The Research Administration Team is a shared services team that coordinates, administers, and consults on both pre- and post-award contract/grant activities within the College units. The team provides centralized proposal development support for all requesting units. The team handles the administration of both grant and contract proposal submissions and specified post-award responsibilities. Ultimately, we assist with and coordinate pre-award planning, proposal development, processing, and reporting.

The team also assists with the coordination and review of post-award materials with direct troubleshooting assistance on any related issues and activities. The team provides guidance to ensure that compliance is exceeded with all terms and conditions for all fund types and for establishing and supervisory oversight of both pre- and post-award sponsored projects administration and non-sponsored fund administration. This area of work includes preparing and packaging proposals, cost-estimating, budgeting, accounting, and reporting systems that include program operations at the University and all participating sites and subcontractors. The Research Administration team also provides support to the 'field' staff and the units.

Position Summary

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The Contracts and Grants Coordinator is responsible for generally managing and providing direction, guidance, and leadership related to pre-award and post-award contract and grant activities within the College of Arts & Sciences. The selected candidate will play a critical role in meeting the proposal development and grants management needs of assigned units within the College while also serving as a divisional contact for faculty and staff regarding university and sponsor policies, processes, rules, and regulations.

This position is expected to perform high level tasks related to budgeting, proposal preparation, reporting, and overall grants management on a broad scale for many funding agencies - ranging from large, complex proposals and projects involving multiple faculty and departments at UNC and/or multiple collaborative universities (including subcontractors and/or consultants) to smaller, single-investigator awards or application submissions for student fellowships.

The Contracts and Grants Coordinator will:

  • Take lead responsibility for planning and coordinating all contract and grant proposal submissions
  • Assist with proposal development, including the estimation of project costs and the preparation of project budgets
  • Prepare and submit proposal packages in university and sponsor systems
  • Ensure compliance with sponsor terms and conditions
  • Monitor, track, and report on post-award activities
  • Resolve post-award issues by working closely with departmental and university post-award staff
  • Serve as the subject matter expert for pre-award and post-award business processes, and
  • Support other high level administrative duties as required.

Minimum Education and Experience Requirements
Mid-career with Masters and 1-2 yrs experience; or Bachelors and 2-4 yrs experience

Required Qualifications, Competencies, and Experience
It is necessary for the candidate to demonstrate the following:
  • Knowledge and experience working with pre- and post-award financial management from a variety of sponsors.
  • Extensive experience with calculating payroll and forecasting.
  • Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and use the funding mechanism required by those agencies.
  • Proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, and Access).
  • Extensive experience creating spreadsheets and developing formulas in Excel.
  • Strong communication and interpersonal skills.
  • Strong customer service skills.
  • Strong organizational, time management, and prioritization skills.
  • Ability to perform work with a high degree of autonomy, accuracy, efficiency, and timeliness.



Preferred Qualifications, Competencies, and Experience
  • Three or more years of experience with financial management of sponsored research (pre- and post-award).
  • Previous experience with UNC-CH systems (e.g., CAYUSE, RAMSeS, ConnectCarolina, Infoporte).
  • Experience with State, F&A, trust, and other fund types.
  • Experience with financial and pre-/post-award management workflow tools.
  • Experience managing funds and awards for multiple principal investigators across multiple units.
  • Experience with shadow accounting.
  • Experience with electronic personnel salary source management.
  • Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), and/or Certified Pre-Award Research Administrator (CPRA) credentials.
  • Experience managing or providing work direction to peers and clients/customers.



Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Special Instructions

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Posting Contact Information
Department Contact Name and Title
Andrea Walens, Sr Dir RA

Department Contact Telephone or Email
awalens@email.unc.edu

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

About the Company

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University of North Carolina