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Careers Open Positions Contracts Administrator Legal | Campbell CA
Company Overview West Valley Construction Co. Inc. is a leading underground utility construction firm steadfast in our commitment to high-quality infrastructure design and project deliverables through a safety-first culture. We specialize in the installation maintenance and 247 emergency response of essential utilities such as water power gas telecommunications sewer and storm. We take pride in being an employee-owned company. We firmly believe that every team member contributes significantly to our ongoing success and growth. Demonstrating our commitment weve implemented an Employee Stock Ownership Plan ESOP that allows our employees to directly share in the companys achievements. Headquartered in Campbell CA West Valley Construction Co. Inc. operates from strategically located facilities in Bakersfield Campbell Chico Concord Fresno Hayward Redwood City Sacramento Salinas Stockton and Visalia. We are actively seeking talented individuals who value safety and ownership to be part of our dynamic team.
We are looking for a Contracts Administrator to join our team in CampbellCA
Job Summary The Contracts Administrator supports multiple divisions across California on both public and private works projects managing all aspects of contract administration from award through closeout. This role is responsible for subcontract issuance and management subcontractor compliance change order processing and maintenance of accurate contract records and databases in close coordination with the Contracts Manager Finance and Operations teams.
Essential Duties and Responsibilities Below is a compilation of primary job duties and responsibilities for this role supplemented by certain supportive tasks. This list is not exhaustive and additional duties and responsibilities may be assigned as required. Moreover management reserves the right to make modifications to this job description as deemed necessary.
Review interpret and abstract prime contracts to identify key terms conditions notice requirements milestone dates and insurance and bonding obligations.
Support the preparation administration and processing of prime contract amendments and change orders in coordination with Operations and project management.
Enforce contractual terms in collaboration with Operations and the Contracts Manager including environmental unionlabor and insurance compliance provisions.
Maintain organized systems of physical and digital contract records ensuring accurate accessible and audit-ready documentation.
Implement regular contract reviews and audits to ensure consistency accuracy and compliance with company policies and applicable regulatory requirements generate reports to track status and compliance.
Identify potential contractual risks and elevate to the Contracts Manager with supporting analysis and documentation.
Prepare issue and administer subcontracts and purchase orders from award through project closeout ensuring proper flow-down of prime contract terms and conditions.
Process subcontract change orders confirm scope alignment and contract entitlement route for internal approvals and distribute fully executed documents to all parties.
Collaborate with subcontractors and suppliers to resolve contract-related issues efficiently and document resolutions in the project file.
Collect review and track certificates of insurance COIs and additional insured endorsements for all subcontractors and suppliers verify coverage types limits and named insureds against contract requirements throughout project duration.
Identify expired or deficient insurance coverage and issue timely cure notices escalate non-compliant subcontractors to the Contracts Manager.
Verify subcontractor contractors license status classifications and registration with applicable California agencies CSLB DIR prior to subcontract issuance and as required during the project.
Administer statutory lien waiver process in connection with subcontractor and supplier pay applications prepare issue and collect conditional and unconditional lien waivers progress and final in compliance with California Civil Code requirements.
Maintain lien waiver logs for each project ensuring waivers are received and on file prior to processing corresponding payments through accounting.
Track subcontractor bonds performance payment and license bonds where required and maintain bond documentation in project files.
Support audit and closeout activities by ensuring subcontractor compliance files are complete and properly organized.
Maintain up-to-date contract and subcontract databases ensuring easy accessibility and retrieval of information across multiple divisions.
Generate and distribute regular reporting on subcontract compliance standing.
Utilize Vista by Viewpoint Trimble for subcontract entry change order processing commitment tracking and compliance certificate management preferred.
Qualifications EducationExperience Bachelors degree in Construction Management Business Administration or a related field preferred. Equivalent experience considered. Minimum 2-4 years of experience in contract administration in a construction engineering or related industry. Experience supporting public works projects in California strongly preferred.
Contract Knowledge Working knowledge of contract structures and components AIA AGC ConsensusDocs and custom owner forms. Familiarity with California public and private works requirements including DIR CSLB and California lien law Civil Code §8000 et seq..
Computer Skills Proficient in MS Office Suite. Vista by Viewpoint Trimble experience preferred. Ability to work with contract management and document control systems.
Interpersonal Skills Strong written and verbal communication skills ability to work collaboratively across internal departments and with external subcontractors and vendors.
Organization High attention to detail ability to manage multiple projects and deadlines simultaneously across divisions with varying contract requirements.
Problem Solving Ability to identify issues apply a systematic approach to analysis and escalate or resolve contract-related matters in a timely manner.
Physical Requirements Must be able to read write speak and comprehend English.
Hearing adequate to perform job duties in person.
Able to communicate clearly in person and over the telephone.
Visual acuity adequate to perform job duties and respond to dangerous situations.
Frequent bending reaching standing walking squatting sitting pushing and pulling.
Manual dexterity to operate a keyboard and other electronic devices. Repetitive motions that include the wrists hands andor fingers.
Able to safely ascend or descend step ladders stairs ramps etc.
Adjust or move objects up to 20 pounds in all directions without assistance.
May work in areas where hazardous substances are present.
Salary 85600year - 119800year
Benefits Opportunity to be an owner in the company through the Employee Stock Ownership Plan ESOP and Stock Purchase Plan SPP with discounted price.
Annual performance bonus opportunities.
Generous PTO policy.
5 group health insurance plans 2 with HSAs company pays 95 of employee premium and 85 of dependent premium for Blue Shield Plans and 95 of the premium for employee and dependents for Kaiser Plans.
If you are selected for employment with WVCC you will be required to provide documentation that verifies your legal right to work in the U.S. Please note we are unable to sponsor or assume sponsorships for work authorization at this time.
CCPA Notice and Privacy Policy West Valley Construction Company is an equal opportunity workplace and does not discriminate against any protected class. In compliance with California Law clickherefor West Valley Construction Companys California Consumer Privacy Act Notice of Collection and Privacy Policy or visithttpswestvalleyconstruction.comprivacy-policy
Applications for this position are now closed.