Contractor, Administrative Coordinator

Your Impact at Lila

We are seeking a highly organized and proactive Administrative Coordinator to provide operational and administrative support to our Government Affairs team in Washington, D.C. This role is the operational backbone of the team ensuring Government Affairs can focus on its core efforts. The ideal candidate is a self-starter who thrives in a fast-paced, politically dynamic environment and exercises sound judgment and discretion at all times. This role requires 5 days a week in office in Washington, DC. 

What You Will Be Building

Government Affairs Team Support

• Manage scheduling for Government Affairs team, including scheduling meetings with Members of Congress and their staff, agency officials, and coalition partners
• Draft, proofread, and edit correspondence, briefing materials, talking points, and internal memos
• Coordinate domestic and international travel logistics, including flights, hotels, ground transportation, and itineraries
• Prepare and process expense reports, invoices, and reimbursements in a timely manner
• Anticipate executive needs and proactively handle administrative matters with minimal direction
• Maintain organized filing systems for legislative documents, regulatory filings, lobbying disclosures, and compliance records

Legislative and Government Affairs Operations

• Maintain calendar tracking legislative and appropriations process, both intended and actual, for current and future fiscal year
• Support Government Affairs priorities through logistical and administrative assistance on strategy development, engagement planning, and stakeholder network growth
• Maintain and update contact databases for congressional offices, agency contacts, and external stakeholders
• Coordinate logistics for Capitol Hill meetings, fly-ins, briefings, receptions, and fundraising events with external consultants
• Support the preparation of leave-behinds, one-pagers, and materials for Congressional meetings
• Assist with the preparation and timely filing of lobbying disclosure reports (LDA filings) in coordination with compliance counsel

Events and Stakeholder Coordination

• Plan and execute Government Affairs events in coordination with consultants, including salon dinners, coalition meetings, happy hours, roundtables, and receptions
• Manage event coordination including invitations, RSVPs, catering, AV setup, and venue coordination
• Demonstrate understanding of Congressional and Executive Branch norms, staff management, and organizational dynamics
• Liaise with external partners, building relationships with trade associations, consulting firms, and industry organizations on joint events and initiatives

Office Management

• Oversee day-to-day office operations, serving as the primary point of contact for building management, vendors, and service providers
• Manage office supply inventory, equipment maintenance, and facilities needs
• Onboard new team members, including coordinating workspace setup, badge access, and IT provisioning
• Coordinate with IT support to troubleshoot technology issues and manage software subscriptions

What You Need to Succeed

• 4+ years of experience in an executive assistant, operations coordinator, office manager, or administrative role, preferably in a public service, government affairs, lobbying, law, or public policy environment
• Deep familiarity with the Washington, D.C. political landscape, including how Congress and federal agencies operate, legislative vs. campaign dynamics, and congressional calendar
• Strong operational and administrative background with demonstrated ability to organize complex schedules, manage multiple priorities, and execute flawlessly under tight deadlines
• Strong AI literacy and ability to utilize AI platforms seamlessly to support government affairs functions
• Outstanding written and verbal communication skills
• High degree of professionalism, discretion, and sound judgment when handling sensitive or confidential information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack)
• Ability to travel up to 10% of the calendar year
• Ability to be in office 5 days a week in Washington, D.C. (Note: Relocation assistance is not available; candidates should be able to accommodate this requirement)

Preferred

• Experience supporting C-suite executives or senior government officials
• Familiarity with Lobbying Disclosure Act (LDA) compliance and reporting requirements
• Experience with stakeholder or contact management platforms (e.g., Quorum, Fireside, Salesforce)

Bonus Points for

• Familiarity with political giving processes, including PAC administration, contribution tracking, and FEC reporting requirements
• Familiarity with the federal budget process, including the executive branch budget build across agencies and the congressional budget process and timeline
• Bachelor's degree in political science, public policy, communications, business, or a related field
• Active security clearance (TS or higher)

Core Competencies

• Discretion and Professionalism: Handles sensitive political and organizational information with the utmost confidentiality
• Proactive Problem-Solving: Anticipates issues and resolves them before they escalate
• Attention to Detail: Produces accurate, polished work products consistently
• Adaptability: Remains calm and effective in a dynamic, high-stakes environment
• Relationship Management: Builds trusted relationships with internal stakeholders, congressional staff, and external partners

About LILA

Lila Sciences is building Scientific Superintelligence to solve humankind's greatest challenges. We believe science is the most inspiring frontier for AI. Rather than hard-coding expert knowledge into tools, LILA builds systems that can learn for themselves.

LILA combines advanced AI models with proprietary AI Science Factory instruments into an operating system for science that executes the entire scientific method autonomously, accelerating discovery at unprecedented speed, scale, and impact across medicine, materials, and energy. Learn more at www.lila.ai.

Guided by our core values of truth, trust, curiosity, grit, and velocity, we move with startup speed while tackling problems of historic importance. If this sounds like an environment you'd love to work in, even if you don't meet every qualification listed above, we encourage you to apply.

We’re All In

Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.

A Note to Agencies

Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.