Contract Specialist

Summary:

• Pay Rate: $55.00-$65.00 per hour
• Duration: 12 Months
• Work Mode: Hybrid (On-site 1-4 times a month)
• Location: San Ramon, CA

Responsibilities:

• Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
• Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
• Regular use of SAP to review vendor invoice documents.
• Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
• Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.
• Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.
• Ensure contract provisions are accurately reflected in billing calculation and in invoices.
• Proactively monitor and manage key contract milestones.

Requirements:

• Bachelor’s Degree in job-related discipline or equivalent experience.
• Minimum four years of work experience in contract and/or project management, business/office management, finance or other related field.

Preferred Skills:

• Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systems.
• Understanding of contractor safety requirements.
• Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences.
• Experience and capability with Salesforce, Ariba, SAP (invoicing / billing functions).
• Competency using Excel, PowerPoint, and Word to deliver timely, accurate executive-level presentation of information.
• Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements.