Contract Specialist

Job Overview

Fairview is seeking a Contract Specialist to join our Contract Lifecycle Management team. This is a full-time (1.0 FTE), benefit-eligible position typically working Monday through Friday from 8:00 a.m. to 4:30 p.m.

The ideal candidate will have extensive experience reviewing, negotiating, and managing contracts, with the ability to identify critical issues, recommend revisions, and negotiate terms that protect Fairview's interests while minimizing organizational risk. This role requires exceptional attention to detail, strong analytical and communication skills, and the ability to manage multiple priorities in a fast-paced environment. Successful candidates will be collaborative, customer-focused, and capable of handling a high-volume workload while maintaining accuracy and professionalism. Work for this position is performed in a virtual environment following departmental onboarding and operational expectations.

The Contract Specialist is responsible for developing, negotiating, managing and maintaining purchased service contracts and other contracts for assigned areas. Responsibilities also include: Monitoring contract expiration dates and working with the appropriate Team or Business Owner to ensure extension, renewal or new agreement is completed prior to expiration; developing and maintaining relationships with both vendors and internal customers (i.e. department and service line leaders); conducting vendor business reviews; completion of cost analysis and summary analysis for standardization/conversion opportunities; participation with Portfolio Managers in annual budgeting process; providing savings analysis for the purpose of financial impact tracking. The Contract Specialist is knowledgeable regarding the services utilized in assigned areas; provides reliable information regarding supply or service capabilities outlined in contracts; assists in product sourcing and has an expert-level knowledge of trends, capabilities and opportunities associated with the supplies or services on contract. The Contract Specialist works in collaboration with their manager to provide support in review and execution of contracts in the areas they are assigned. The Contract Specialist assumes an active role on Fairview user group committees, value analysis teams and/or process improvement teams in a support capacity.

Responsibilities

• Develop, negotiate, and maintain system-wide contracts within areas of responsibility.
• Annual contract portfolio is between $40 and $60 Million
• Understands Business Owners requirements
• Develops strategy prior to negotiation
• Conducts negotiations with vendors
• Drafts contracts and contract summaries using approved templates/language; obtains signatures as per policy
• Reviews contracts for financial issues and liabilities risks and redlines/revises contracts to address issues.
• Facilitates risk reviews with key stakeholders as appropriate
• Identifies and documents savings and/or cost avoidance
• Enters and maintains contract information into contract management system
• Provides pricing to Contract Specialist Associate to coordinate into contract management system
• Manage supplier relationships to ensure performance to commitments and Fairview standards
• Establish parameters with Business Owner/Stakeholders for managing contract terms, timelines, deliverables
• Facilitate routine contract review with vendor and end-user department accountable for contract
• Evaluates vendor performance
• Contracting/analytical lead for system-wide Supply Chain project team(s) to promote standardization and cost reduction in areas of responsibility to achieve cost savings goals
• Analyzes opportunities for standardization, cost savings
• Develops cross-reference processes and tools with vendors
• Analyzes cross-references, summarizes opportunities and presents options and recommendations to Value Analysis Team, Business Owner, and/or Department and Service Line leaders.
• Prepares final cross-reference and financial analysis
• Develops methodology, calculates and documents projected savings by project by site for Savings and Tracking tool
• Leads or participates on multidisciplinary Process Improvement teams as Contracting expert to streamline processes related to Supply Chain contracting.
• Communicates effectively
• Maintain accurate contract information in contract management system and GPO partner.
• Updates Contract Specialist Associate on price changes, additions, as needed so that Associate can coordinate with Purchasing Control Coordinator
• Maintain accurate information in Rebate Tracker.
• Enter estimated frequency and amounts for Contract Administrator to coordinate receipt of refunds.
• Provide breakdown by site, if requested
• Update Portfolio Managers and provide Savings and Tracking Form when rebates are received
• Review/Approve Capital Requisitions in contract management system.
• Support Business Owners in Capital Approval Process, review and negotiate quotes, process contracts (when applicable) and save in contract management system.

Required Qualifications

• B.S./B.A. in Business or related field
• 4 years of relevant contract work experience in supply chain or a purchasing function in area of specialty; must have knowledge of products/services used in area of specialty, healthcare, or related areas
• Relevant computer skills
• Interpersonal skills
• Leadership skills
• Valid Drivers License

Preferred Qualifications

• B.S./B.A. in Business or related field and continuing education credits in materials management/supply chain or healthcare
• 2 years as a Contract Specialist Associate at Fairview
• 8 years of progressive experience with comprehensive vendor and services knowledge in healthcare or related areas
• Post-Baccalaureate Certificate in Paralegal Studies (for Purchased Services)

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

The posted pay range is for a 40-hour workweek (1.0 FTE). The actual rate of pay offered within this range may depend on several factors, such as FTE, skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status