Contract Management Coordinator

Contract Management Coordinator

• 542194
• PHOENIX
• DEPT OF HEALTH SERVICES
• Full-time

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DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Job Location:

Address: 150 N 18th Ave, Phoenix, AZ 85007

Posting Details:

Salary: $64,000

Grade: 21

Job Summary:

This Contracts Manager position will support purchasing and administrative functions within our department. This role will work closely with area management, procurement, finance, and vendors to ensure the smooth execution of procurement activities, budget planning, and documentation processes. The ideal candidate will be organized, communicative, and comfortable working in a fast-paced environment with multiple stakeholders.

Job Duties:

Responsibilities include:

• Collaborate with area management and the procurement team to develop and implement a comprehensive purchasing plan for the fiscal year.
• Submit purchase requests through the agency's Document Request System, ensuring all required documentation is accurate and complete, proper general ledger codes are used, and sufficient funding is available.
• Monitor the status of purchase orders, track deliveries, and review invoices for accuracy.
• Partner with vendors and internal departments (finance, purchasing, accounting) to resolve order delays and discrepancies, ensuring operational deadlines are met.
• Participate in the accounts payable 3-way match process to verify that invoices align with corresponding purchase orders and receipts.
• Build and maintain strong relationships with suppliers to obtain quotes, product details, and ensure favorable procurement terms.
• Manage and prepare documentation related to travel, professional development, and training for personnel within the assigned area.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Familiarity with financial documentation, general ledger coding, and budget processes.

Skilled in:

• Proven experience in procurement, purchasing, or administrative coordination preferred.
• Strong communication and problem-solving skills.
• Proficient in Microsoft Office and financial or procurement systems (experience with document request systems a plus).

Ability to:

• Ability to work collaboratively with cross-functional teams.
• Detail-oriented with excellent organizational and time management abilities.

Selective Preference(s):

N/A

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us:

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing steven.santiago@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.