| Location | Denver, CO |
Contracts Unit Liaison
The Prevention Services Division works with partners across Colorado to improve the health of all Coloradans. Division professionals develop, review, implement and evaluate public health interventions proven to promote healthy living, prevent chronic disease, protect against injury and ensure access to health care and opportunities for a healthy lifestyle. The division strives to understand the needs of Colorado's communities and encourages the contributions of stakeholders in identifying and solving public health problems. The division is committed to the professional development, collaborative effort, and sustained wellness of its workforce.
The Contracts Unit within the Prevention Services Division (PSD) helps lead efforts to improve the health and well-being of all Coloradoans through health promotion, public health prevention programs, and access to health care. The Unit provides consultation and technical assistance to PSD employees, state and local public and private agencies, and organizations serving or supporting the health-related needs of this population. The unit's primary focus is on outgoing funding to support these health-related initiatives.
This position exists to serve the PSD programs in the area of procurements and contracts and associated financial data entry. This position provides purchasing and contractual expertise for all assigned programs within PSD by creating and maintaining the procurement information in the google suite and state accounting system, CORE.
This position plans, implements, and supports activities that require efficient operation of all CORE functions within PSD. This position conducts process reviews and gathers and analyzes existing data and must have knowledge of the state procurement rules to ensure proper documentation has been obtained. This position manages the PSD contract trackers and PSD contract file management, submits necessary requests to central PCS and coordinates with PSD staff in the area of purchasing and contractual documentation expertise by analyzing contractual documentation requirements, obtaining the required documents, and maintaining the database of the contractual documentation, including vendor contact, insurance certificates, financial information and other contractual information. Additionally, this position tracks, within the database, historical funding awards and modifications and assists SME in developing a work plan, program goals and objectives while liaisoning between PSD and central PCS.
Key responsibilities include CORE encumbrance management, information and records management, and contract liaison.
Residency requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class code and classification description: H4R1XX - Program Assistant I
Minimum qualifications: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Work experience only: Four (4) years of professional experience working in records or data entry, administration, contract or financial entry, or another closely related field.
Education and experience: Graduation from an accredited college or university in business, finance, or data management or a field of study closely related to the work assignment, and professional experience records or data entry, administration, contract or financial entry, or another closely related field equal to Four (4) years.
Preferred qualifications: Experience creating tracking tools and spreadsheets, entering data, and checking for reasonability. Strong time management, including prioritization and multi-tasking ability. Experience working with accounting software including encumbrance creation and modification modules. Experience setting up process documents and training on processes. Fluency in Microsoft Office Suite, Gmail and Google Applications, CORE and the ability to quickly learn other software systems. Experience managing contract or procurement trackers, including monitoring active portfolios, flagging expiring agreements, and identifying missing documentation. Experience organizing and maintaining large-scale digital repositories (e.g., Google Workspace) for sensitive documents such as W-9s, insurance certificates, and financial assessment questionnaires.
Conditions of employment: A pre-employment background check will be conducted as part of the selection process. This position will have hybrid workplace options available, at the discretion of the supervisor and based on business needs. The employee will still be required to report to the agency address listed on this announcement.
Appeal rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
A complete application packet must include: Completed State of Colorado application. If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application. If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.
The selection process: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
ADAAA accommodations: The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.