Contract Administrator Specialist

Contract Administrator Specialist

Salary

$63,719.00 - $103,226.00 Annually

Location

3339 E. Tamiami Trl Naples, FL

Job Type

Full Time, Regular

Job Number

10115

Department

Public Utilities Department

Division

Utilities Finance Operations/Meters

Opening Date

06/05/2026

Closing Date

6/18/2026 11:59 PM Eastern

FLSA

Exempt

Pay Grade

CCG257

• Description
• Benefits
• Questions

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Coordinates and administers work involving the review and oversight of various maintenance, professional services, construction, and service contracts to ensure compliance to procedures, rules and regulation, and manage and monitor for compliance with all applicable laws, standards and contract specifications.

Essential Functions

• Receives requisitions for contract purchases; analyzes and checks for specifications and adherence standards; writes invitations for bids and specifications, road construction and maintenance, and professional services materials.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; interprets plans and specifications; research plat books as needed; initiates any actions necessary to correct deviations or violations.
• Consults and provides input to Division management or other officials to review status of professional service and maintenance, and professional services projects, review/resolve problems, receive advice/direction, and provide recommendations.
• Defines maintenance and professional service needs; determines solutions; reviews plans for compliance with applicable laws, codes and standards.
• Reviews plans, designs and specifications pertaining to maintenance and professional services projects; develops maps associated with approved maintenance and professional services projects; makes recommendations concerning improvements, modifications and/or other aspects of maintenance and professional services projects.
• Prepares and administers contract budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
• Participates in the bidding and contracting of services; prepares bid packages; conducts pre-bid and pre-construction meetings; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages.
• Administers and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance and professional services contracts; monitors work to ensure compliance with terms of contract.
• Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.
• Provides technical advice, information, and assistance concerning maintenance and professional services project issues and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving maintenance and professional services contract issues or conflicts involving project participants; recommends and/or assists solutions to problems.
• Coordinate maintenance and professional services contracts with other Divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities.
• Facilitates the renewal process of Piggybacks and Waivers

ADDITIONAL FUNCTIONS

• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
• Monitor inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities.
• Maintains files/records of maintenance and professional services contracts, construction drawings, and other divisional records.
• Performs other related duties as required.

Minimum Qualifications

• Bachelor's degree required.
• Three (3) years of related experience.
• Candidates without a related degree should possess an additional four (4) years of related experience.
• Fingerprinting required.

Supplemental information

Salary offers above the minimum pay grade may be considered based on qualifications.

Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County BCC offers a variety of benefits to both regular full and part-time

employees. For information, click here to view the comprehensive benefits package we have to offer when you join our team.

01

APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.

02

Do you possess a bachelors degree accompanied by at least three (3) years of related experience? (Note: Candidates without a degree should have four (4) additional years of related experience.

• Yes, I have a degree and three (3) years of related experience.
• Yes, I have a total of seven (7) years of related experience, but no degree.
• No, I do not have either

03

Do you have experience preparing or reviewing bid documents, specifications, or procurement packages?

• Yes
• No

04

Have you monitored contractor performance to ensure compliance with contract terms, specifications, and applicable regulations?

• Yes
• No

05

Have you ever spotted an error on a contract that a vendor has been using for a while? What did you do about it?

06

Describe your experience preparing and administering budget including monitoring of expenditures to ensure compliance:

07

Do you have experience coordinating with multiple stakeholders such as contractors, consultants, and government agencies to support project delivery? Describe your experience:

08

Describe what are some strategies you use to work through large volumes of information:

09

Please rate your level of experience with Microsoft Excel: (4 options)

• No Experience
• Beginner
• Intermediate
• Advanced

10

Describe your Microsoft Excel Experience:

Required Question

Employer Collier County

Address Human Resources Division

3303 East Tamiami Trail East

Naples, Florida, 34112

Website http://agency.governmentjobs.com/collier/default.cfm