Contract Administrator - Office of General Counsel (Full Time/Days)

Responsibilities:

• Assists counsel and senior contract administrators in the internal and external review and drafting of contracts for the University of Pennsylvania Health System/Penn Medicine and its components and in other transactional matters. Performs detailed contract review, drafting, and administration in accordance with Health System administrative and Office of the General Counsel objectives with emphasis on various agreements for provision and receipt of services, goods and equipment, consulting and staffing agreements, educational affiliations, construction contracts, governmental and commercial contracts, information systems, and other transactional matters.
• Reviews and abstracts contractual provisions, either directly or in coordination with the business owner/originator and OGC staff, and reviews and abstracts contracts and associated documents to be entered into or maintained in the Contract Tracking System database. Verifies compliance provisions in contracts. Trains OGC and UPHS users as required. Acts as a liaison and “point of contact” person for Contract Tracking System and for executed contracts for UPHS senior management, administrators, clinical chairs, physicians, clinical staff and administrative staff.
• Maintains and updates Contract Tracking System and other contract data base systems and files
• inputs data into computer on various contract files and data bases and sets-up and maintains and organizes files, as needed. Works closely and in coordination with counsel, contract administrators and secretarial/administrative support, as well as clients and data base vendor in implementing and maintaining various relevant databases
• copying and filing as required. Maintains data base systems for contract terminations, renewals, receipt of contract supporting documentation, contractual and corporate deadlines. Assists in the implementation and maintenance of a centralized contract administration program and centralized contract data base for the Health System and its components
• Identifies and processes contracts that need to be evaluated through the Contract Tracking System’s contracted services evaluation system.
• Works with, and provides assistance to in-house and outside counsel and the contract administrators in representation of legal matters for the University of Pennsylvania Health System and its components as they relate to Health System contracts and corporate services.
• Drafts notices of termination and renewals or extension and amendments of contracts as required and in accordance with the Contract Tracking System’s email notifications. Prepares documentation necessary for approval and execution of contracts in accordance with OGC and Health System policies and procedures.
• Develops reports, establishes schedule of reports to be run, and runs reports as required in relation to Contract Tracking System as directed by OGC’s Senior Contract and Board Administrator and Senior Counsel and as needed or requested by Senior Management and other UPHS personnel.
• Researches information and serves as a resource on various UPHS contractual issues and on diverse projects, as assigned. Assists in responding to requests for production of documents stored in the Contract Tracking System. Also assists in responding to requests for other productions of documents and due diligence activities as needed. Assists counsel with legal and corporate research including obtaining copies of statutes, regulations, ordinances, corporate filings and cases as directed.
• Attends meetings with various Health System personnel, as required.

Minimum Required Qualifications:

• H.S. Diploma/GED (Required)
•  5+ years Paralegal experience or equivalent, preferably in corporate and/or contracting, with contract database management, contract drafting or related experience. Law firm, hospital legal office, or corporate office setting.
• Technical computer expertise
• Team oriented, exercises initiative and independent judgement. Persistent in problem solving.
• Communication; diplomatic, personable, responsive and practical approach; delivers excellent customer service to internal and external contacts.
• Superior demonstrated organization, planning, analytical skills, tracks and meets deadlines, accurate thorough and detail oriented.
• Collaborative, supports colleagues, manages competing time demands and deadlines; able to facilitate completion of tasks through others/contract managers/businesses unit managers
• Presentation skills can organize and present meaningful data. 
• Networking; creates successful relationships with key business unit leadership, excellent interpersonal skills, flexible, professional, tactful, helpful with all stakeholders. 
• Teaching: providing education to stakeholders regarding using the system, now the system works, and expectations of the user.

Preferred Qualifications:

• Bachelor's Degree - business or related field 
• Expertise with Microsoft Excel

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