Contract Administrator

Committed to Our Community in the Heart of the Redwoods. Removing Barriers to Healthcare Access

Remote- California

ODCHC's Contract Administrator handles the end-to-end contract workflow. They help draft, review, negotiate, and finalize contracts, making sure contracts meet business objectives and legal standards. Their job is to reduce risk and increase the potential benefits in every contract to ODCHC. The position oversees the end-to-end contract lifecycle from creation through execution and renewal; ensures state and federal regulatory requirements are met, while communicating to internal stakeholders the changes necessary for contracts to be considered compliant. The Contract Administrator conducts research on labor law and other legal issues relevant to Open Door's operations; and the position significantly supports ODCHC's claims management program.

Compensation Range:

$81,153.60-$94,212.80

Hmong and Spanish speakers who successfully pass a language exam will receive an additional .75 hourly differential to their wage.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Contract Management

Negotiate and draft memoranda of understanding, contracts, and other legal documents and ensure that such contractual relationships fulfill provisions of the Section 330 Grant and HRSA's Health Center Program requirements.

• Handle a wide variety of contracts across different departments and business functions.
• Drafting, reviewing, negotiating, and tracking contracts; ensuring legal and compliance requirements are met.
• Lead all contract-related processes and ensure each contract progresses smoothly through its lifecycle
• Collaborate with legal, finance, procurement, and sales to ensure contract terms align with company objectives.
• Work closely with managers to ensure contract terms support project timelines and goals.
• Act as the central point of contact for a wide range of stakeholders across legal, human resources, procurement, finance, and clinical teams.
• Clearly communicate complex contract terms, risks, and updates to both legal and non-legal audiences.
• Review contracts with a critical eye-identifying risks, inconsistencies, or vague language that could lead to exposure.
• Detect loopholes or hidden obligations that may not be obvious at first glance.
• Break down complex contract clauses into actionable insights for decision-makers.

Claims Management

Work conscientiously as part of ODCHC's claims management team to limit ODCHC's exposure to legal liability.

• Provide general support to ODCHC's claims management program.
• Work with the Compliance and Risk Management team to assure timely response to requests for information, tenders, responses to interrogatories and other claims‐related inquiries.
• Under the supervision of the Chief Compliance and Risk Officer, review claims, suits, subpoenas to appear, deposition notices, and professional licensing board complaints.
• Support team members with the drafting of declarations, narratives, and other related documents.
• Conduct work with utmost integrity, confidentiality, and responsibility.
• Maintain current knowledge of regular changes in healthcare legislations around FQHCs.

General Legal Support

• Responsible for administration of alternative workweek, including compliance and ongoing management.
• Serves as liaison between HR leadership and employment attorneys, providing necessary support and coordination.
• Manages Visa and immigration process with leadership and external counsel.
• Manages employee file requests, conducting legal review prior to submission.
• Coordinates with external legal on various HR-related legal matters, including but limited to housing leases, labor law compliance, and immigration issues.

QUALIFICATIONS AND EXPECTATIONS:

• Excellent communication and collaboration skills and a desire to work in a creative work environment.
• Broad understanding of the United States healthcare ecosystem.
• Ability to follow written and spoken instructions.
• Advanced analytical skills.
• Adheres to ODCHC's policies and procedures.

EDUCATION AND EXPERIENCE:

• A degree in paralegal, business, law, health care administration or equivalent experience.
• Five (5) years' experience in paralegal, healthcare contracting, legal administration, or other comparable experience providing the skills necessary for the position.
• One (3) years' experience reviewing and interpreting laws and regulations.
• Ability to review and analyze complex documents, and regulatory requirements to identify potential issues/areas of non-compliance and spot any impacts to business-critical operations.
• Prior experience in provider contracting, insurance, or a related field would be a significant advantage.
• Ability to handle sensitive information with an elevated level of discretion and confidentiality.
• Proficient use of contract and policy management software applications such as DocuSign and PolicyTech.
• Advanced knowledge of applicable federal and state laws and regulations related to federal and state labor and civil rights laws, and healthcare operations (i.e., Medicare, Medicaid, Health Plans, etc).

CERTIFICATES, LICENSES, REGISTRATIONS: None.

SUPERVISORY RESPONSIBILITIES: None.

SUPERVISION AND SUPPORT: The Contractor Administrator reports to the Chief Compliance and Risk Office and is an integral part of the Administration team.

PHYSICAL REQUIREMENTS: This is largely an office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.

• Ability to communicate via telephone, video, and/or in-person.
• Ability to read documents, computer screens, forms.
• Ability to remain stationary for extended periods.
• Ability to lift, carry, or otherwise move up to 25 pounds.
• Ability to use keyboard and view computer screens for extended periods.
• Ability to travel locally and long-distance as needed.
• Ability to move around offices and clinics as needed.