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Contract Administrator I

University of Florida

Gainesville, Florida

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Analysis Skills, Billing, Budget Management, Business Skills, Change Requests/Orders, Construction, Construction Contracts, Construction Projects, Contract Analysis, Contract Management, Contract Review, Customer Support/Service, Detail Oriented, Expense Tracking, Financial Transactions, Funding, Interpersonal Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Project Close-Out, Project Tracking, Purchase Orders, Reconciliation, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Research & Development (R&D), Research Skills, Transaction Processing/Management, University/School Policies, University/School Regulations, Writing Skills
LOCATION
Gainesville, Florida
POSTED
7 days ago
Classification Title:

Contract Administrator I

Classification Minimum Requirements:

Master's degree in building construction, accounting, architecture, or engineering; or a bachelor's degree in building construction, accounting, architecture, or engineering and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Financial Transaction Processing for Construction Projects:

  • Review, verify, and process daily financial transactions in myUFL (purchase orders, invoices, payment applications)
  • Ensure all transactions have proper approvals and comply with university policies and regulations
  • Analyze contracts, change orders, and agreements for compliance with scope, statutes, and guidelines
  • Serve as primary financial contact for construction project teams from project setup through closeout

Monitoring Assigned Minor & Quick Response Construction Projects:

  • Track and monitor project budgets, commitments, and expenditures to ensure alignment with approved funding
  • Post and update contracts and purchase order amendments
  • Reconcile financial data across Project Tracker, ACC, and myUFL systems
  • Prepare requisitions for project commitments and resolve financial discrepancies
  • Conduct research and develop analytical reports to support project oversight

Guidance on UF Construction Policies and Procedures:

  • Review construction contracts for compliance with UF policies and statutory requirements
  • Ensure alignment with fee curve guidelines and established contract standards
  • Provide guidance on allowable expenditures and policy interpretation for minor projects

Customer Service Assistance:

  • Support project managers with contracts, requisitions, purchase orders, and invoice processing

Special Projects:

Contribute to special assignments and initiatives as needed to support departmental goals
Expected Salary:

$55,000 - $65,000

Preferred:
  • Strong analytical skills and proficiency with accounting software
  • Attention to detail
  • Ability to apply problem solving skills
  • Excellent written and verbal communication, presentation, and business‑reporting abilities
  • Ability to work independently and as part of a cross‑functional team.
  • Proficient in Excel
  • Strong interpersonal skills
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

 

About the Company

U

University of Florida