Accounting, Accounting Software, Analysis Skills, Billing, Budget Management, Business Skills, Change Requests/Orders, Construction, Construction Contracts, Construction Projects, Contract Analysis, Contract Management, Contract Review, Customer Support/Service, Detail Oriented, Expense Tracking, Financial Transactions, Funding, Interpersonal Skills, People Management, Presentation/Verbal Skills, Problem Solving Skills, Project Close-Out, Project Tracking, Purchase Orders, Reconciliation, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Research & Development (R&D), Research Skills, Transaction Processing/Management, University/School Policies, University/School Regulations, Writing Skills
Classification Title:
Contract Administrator I
Classification Minimum Requirements:
Master''''s degree in building construction, accounting, architecture, or engineering; or a bachelor''''s degree in building construction, accounting, architecture, or engineering and two years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Financial Transaction Processing for Construction Projects:
- Review, verify, and process daily financial transactions in myUFL (purchase orders, invoices, payment applications)
- Ensure all transactions have proper approvals and comply with university policies and regulations
- Analyze contracts, change orders, and agreements for compliance with scope, statutes, and guidelines
- Serve as primary financial contact for construction project teams from project setup through closeout
Monitoring Assigned Minor & Quick Response Construction Projects:
- Track and monitor project budgets, commitments, and expenditures to ensure alignment with approved funding
- Post and update contracts and purchase order amendments
- Reconcile financial data across Project Tracker, ACC, and myUFL systems
- Prepare requisitions for project commitments and resolve financial discrepancies
- Conduct research and develop analytical reports to support project oversight
Guidance on UF Construction Policies and Procedures:
- Review construction contracts for compliance with UF policies and statutory requirements
- Ensure alignment with fee curve guidelines and established contract standards
- Provide guidance on allowable expenditures and policy interpretation for minor projects
Customer Service Assistance:
- Support project managers with contracts, requisitions, purchase orders, and invoice processing
Special Projects:
Contribute to special assignments and initiatives as needed to support departmental goals Expected Salary:
$55,000 - $65,000
Preferred:
- Strong analytical skills and proficiency with accounting software
- Attention to detail
- Ability to apply problem solving skills
- Excellent written and verbal communication, presentation, and business‑reporting abilities
- Ability to work independently and as part of a cross‑functional team.
- Proficient in Excel
- Strong interpersonal skills
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No