Reporting directly to the Business Operations Manager, the Contract Administrator is responsible for managing the full lifecycle of contract administration activities including contractor licensing, state registrations, new contract onboarding, contract modifications, compliance documentation, and ongoing contract maintenance within company systems such as SharePoint and Salesforce.
This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple concurrent processes with precision. To be successful, the Contract Administrator must communicate effectively, collaborate across multiple departments, and ensure that all contract-related activities are completed accurately, timely, and in compliance with regulatory and customer requirements.
Job Responsibilities (including, but not limited to):
Contract Administration
Support proposal team with solicitation opportunity entry and tracking.
Manage administration of new contract conversion utilizing various company systems to ensure proper tracking.
Collaborate closely with internal teams and external partners to ensure complete and accurate contract requirements are met.
Coordinate contract reviews with General Counsel when applicable.
Maintain and organize file structures ensuring accuracy, security, and ease of access.
Licensing & Regulatory
Manage contractor license applications and renewals across all required states.
Oversee state business license registrations and annual reporting requirements.
Track, obtain, and maintain Payment and Performance Bonds, Certificates of Insurance (COIs), and other required contract documentation.
Review contract documents for CUI (Controlled Unclassified Information) and ensure proper handling and compliance.
Reporting
Build and maintain Salesforce custom reports to support operational, financial, and compliance needs.
Collaborate with Project Management team and Customers to manage customer satisfaction reporting (CPARS).
Qualifications:
Bachelor's degree in Business Administration, Legal Studies, Public Administration, or related field preferred.
Prior experience in contract administration, legal support, compliance, or related field strongly preferred.
Strong working knowledge of Microsoft Office Suite and high proficiency in document and file management systems (e.g., SharePoint).
Experience using Salesforce or similar CRM platforms; ability to build and manage reports is a plus.
Exceptional organizational skills with the ability to manage competing priorities and tight deadlines.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently, solve problems and maintain confidentiality.