Contract Administrator

The Contra Costa Health, Community Response Division (CRD) Contract Administrator is a seasoned collaborator and a dynamic manager who will collaborate with the CRD senior leadership team to shape interdepartmental partnerships within Contra Costa’s Community Response Division (CRD) to create programs that reduce the incidence of homelessness in Contra Costa County. This person will develop partnerships and inform effective practices that advances the mission of CRD.

Under general direction of the CRD Community Response Administrator, this position serves as Contract Administrator for assigned projects within CRD, organizes, directs and manages a portfolio of interdepartmental contracts, develops, implements and oversees special projects, may supervise assigned CRD staff, and performs other work as required. The Contract Administrator works directly with CRD senior staff members to plan, assess, troubleshoot, and execute required assignments associated with the various commitments and projects underway at CRD.  Project directives may range from administrative/program related assessments to broad, complex interdepartmental collaborations.

Salary: $94,994.00 - $107,069.00 Annual

ESSENTIAL FUNCTIONS

• Plans, coordinates and manages special projects in CRD.
• Provides system level support to implement and manage interdepartmental collaborations within CRD to address homelessness in Contra Costa.
• Hosting, facilitating, and attending weekly meetings throughout different sites, within the County, and different regions.
• Create specific goals and timelines to measure the overall effectiveness of interdepartmental agreements within CRD.
• Meet with CRD Senior staff regarding special projects that impact the division’s system of care.
• Provide guidance and direction to CRD program operations to ensure service delivery is aligned and compliant with county level strategic response to homelessness.
• Work to expand CRD’s community partnerships to help improve quality of life and minimize risk of households entering the homeless system.
• Oversee and support the expansion of housing programs within CRD.
• Facilitates and participates in CRD case conferences with key county staff, law enforcement, Coordinated Entry System (CES) and community stakeholders.
• Cultivates and strengthens existing relationships with non-homeless resources and systems to create housing opportunities.
• Prepares required reports, proposals, requisitions, scopes of work, and correspondence to ensure orderly project development and implementation; maintains all necessary records and performs related duties as required.
• Other duties as assigned

JOB QUALIFICATIONS

• Experience managing complex projects in a program or agency that provides housing/homeless services and knowledge related to issues related to homelessness, affordable and low-income housing, and subsidized housing.
• Strong organizational skills with attention to detail, excellent communication, interpersonal skills, and the ability to work independently and as part of a team.
• Knowledge of local housing/homeless services and low-income services and providers in Contra Costa.
• Experience with homeless funding sources, including government funding streams and private resources.
• Knowledge of relevant federal, state and local housing and homeless regulations.

Education/Experience

• Education
  • Possession of a baccalaureate degree from an accredited college or university with a major in Social Work, Psychology, Public Administration, Hospital/Health Administration, or a closely related field.
• Substitution for the required degree:
  • Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included courses in English Composition, Social Science, Behavioral Science and mathematics transferable to the California State University System for credit, and three years of full-time (or the equivalent of full-time) experience performing administrative duties in a housing/homeless services agency or program.
• Experience:
  • Two years of program/project management experience in an administrative capacity with the responsibility for contract management and program planning in a public or private setting that provides Housing and/or Homelessness services.

 Other Skills, Knowledge, and Abilities

• Skills
  • Approachable, positive, and able to work with diverse constituencies, including all levels of the organization as well as external partners, vendors, and collaborators.
• Knowledge of:
  • Homeless Management Information System (HMIS) and CLARITY databases.
  • Principles and practices of management and supervision.
• Ability to:
  • Effectively manage projects through communicating objectives, setting goals, problem solving, driving results, communicating outcomes, and demonstrating impact.
  • Prepare concise written and oral reports; assist in the preparation of grant applications and performance reports.
  • Coordinate diverse project activities involving contract agency staff.
  • Provide supervision and training to staff.
  • Make effective presentations.
  • Provide services to the public in a courteous and effective manner; participate cooperatively and effectively as a contributing team member; express ideas effectively, orally and in writing.
  • Organize thinking and planning to facilitate development of system-level projects and plan and facilitate meetings.
  • Be culturally responsive to the population being served in the development, design, monitoring, evaluation and/or implementation of programs and services.
  • Participate as a member of the team in valuing individual differences and supporting one another’s opportunity to achieve their greatest potential.
  • Respect the confidential nature of certain information exposed to in the course of work performance.
  • Provide and promote excellence in customer service for internal and external partners.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Occasionally

Sit: Frequently

Handling / Fingering: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 50 lbs

Push/Pull: Occasionally - Up to 50 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General office setting , indoors temperature controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.