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Functional Title: Contract Administration Manager
Job Title: Contract Administration Mgr I
Agency: Health & Human Services Comm
Department: SU CONTRACT MGT
Posting Number: 17918
Closing Date: 07/01/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $6,377.50 - $10,785.83
Pay Frequency: Monthly
Salary Group: TEXAS-B-26
Shift: Day
Additional Shift:
Telework: Eligible for Telework
Travel: Up to 15%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Exempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK
Job Description:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business need.
Under the supervision of the Director of the Substance Use Contract Management Area, the Contract Administration Manager performs advanced contract administration tasks and assists with daily operational oversight of the area.
Performs advanced (senior-level) contract administration and management work. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment to oversee daily operations and contract management activities from throughout the full contract lifecycle, from development to closeout within the Substance Use Contracts Management Area.
The Contract Administration Manager will establish goals, objectives, and procedures for contract administration functions. Leads and coordinates initiatives designed to strengthen contract management operations, improve efficiency, ensure compliance, and support continuous process improvement.
Analyzes operational, financial, performance, and contract data to identify trends, risks, workload priorities, and compliance concerns. Prepares executive-level reports and provides data-driven recommendations to leadership to support strategic and operational decision-making.
Provides leadership, guidance, training, and technical assistance to contract management staff. Coordinates effectively with internal and external stakeholders.
Requires comprehensive knowledge of 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, applicable state contracting requirements, grant management standards and contract oversight principals.
This position provides leadership within the unit and works under limited supervision, allowing considerable latitude for initiative and independent judgment to ensure that unit goals are met. The Contract Administration Manager may assign work, supervise the activities of others, and lead projects and initiatives.
This role requires the ability to manage multiple competing priorities and deadlines in a fast paced, high-demand environment. Requires sound judgement, adaptability, and the ability to respond effectively to changing business needs, urgent requests, and operational priorities. Travel up to 15% may be required.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with HHSC leave policy and performs other duties as assigned. All employees hired under this job posting are required to work 8 hours a day between the hours of 7AM to 6PM for the first six months of employment. Supervisors may consider alternate work schedules after the first six months of employment based on performance, responsibilities, and the needs of the team. However, alternate work schedules are not guaranteed. The CAM will provide high-quality customer service to both external and internal customers through prompt responses to inquiries, proactive problem-solving, and a commitment to continuous improvement within the contracting unit and program areas.
Assists in developing short- and long-term goals and implementing strategies to enhance contract management and administration functions. Collaborates with internal and external stakeholders, including HHSC divisions, management, contractors, organizations, and other state agencies, to facilitate the development and management of unit procurements and contracts. Facilitates communication through vendor calls and stakeholder feedback to communicate and confirm the health of the contract. Oversee or prepares the scope of work, specifications, and conditions for new contracts; prepares contracts; and leads negotiation strategies. Plans and provides input on contract administration activities including but not limited to contract budgets; recommends budget allocations for proposed contract agreements; arranges, monitors, and reviews budget allocations with management; SOW development, procurement, audit, and assists with quality assurance activities. Represents the department by making presentations, providing information, collaborating with stakeholders, state agencies, internal audit and federal partners. Develops and assures accurate and complete reports for management and HHSC executive leadership. Ensure SU CMA complies with federal and state regulations. Based on audit results provide recommendations regarding new policies and procedures. (30%)
Engages with and provides direction and technical guidance to team members to promote the development and growth of future leadership staff. Plans and implements routine and special technical assistance activities to support contractor and staff knowledge and performance in consultation with the Director. Provides technical assistance and troubleshooting support, and trains internal and external stakeholders on contract administration practices and systems. Oversees and reviews the work of others, making recommended changes and identifying areas for improvement in staff performance and unit processes. The Contract Administration Manager may assist with hiring and selection, assigning work, completing performance evaluations, and approving leave. The position supports staff development through performance data review, consultation, training, and performance appraisals. The manager may also serve as a backup for peers, directors, and team members as needed. (30%)
Provides input for or develops standardized management and administration protocols, metrics, compliance guides, handbooks, and tools. Oversee the creation of contract monitoring tools and statewide activities related to substance use contract monitoring. Provides input on or develops standardized management/administration protocols, metrics, compliance guides, handbooks, or tools. Assists with Smartsheet data management, including maintaining trackers, updating records, data shuttling, monitoring workflow progress, ensuring data accuracy, and supporting reporting needs to facilitate efficient contract operations and decision making. Serves as an expert in BHSMS and manages assigned roles/tasks. Identifies, investigates, and resolves contracting system discrepancies. Coordinates with internal and external stakeholders to identify needs/gaps and recommends changes to contract administration practices and systems. (20%)
Monitors contractor compliance with established regulations and standards, overseeing the work of Contract Specialists to ensure effective contract management. Serves as the principal contract liaison between agency management, contractors, and other internal and external stakeholders, facilitating communication and collaboration to enhance contract administration and delivery of services. Performs contract administration work involving the oversight, execution, and administration of large-scope or high-dollar contracts by defining requirements and negotiating, awarding, developing, and monitoring contracts. May serves as the principal contract liaison for high-risk contracts between agency management, contractors, and other customers, providing guidance and technical assistance throughout the contract lifecycle. Provide guidance to internal stakeholders for high-risk, crisis, and sensitive projects required by the agency. Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics. (15%)
Performs other duties as assigned, which may include reviewing and analyzing legislation related to procurement or contract management, serving as a subject matter expert in assigned workgroups, and actively participating in or supporting the agency's obligations for disaster response and recovery or Continuity of Operations (COOP) activation. Such participation may require alternate shift assignments and/or relocation. (5%)
Knowledge Skills Abilities:
Registrations, Licensure Requirements or Certifications:
Certified Texas Contract Manager (CTCM) within 12 months of hire.
Initial Selection Criteria:
Five (5) years of contract management experience.
Two (2) years of experience leading projects or teams.
Certified Texas Contract Manager (CTCM) preferred.
Experience with HHS data systems CAPPS Financial, SCOR, BHSMS or CMBHS, preferred.
Additional Information:
Applicants selected for an interview will be required to complete an exercise and provide the last performance evaluation.
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.