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Contingent Workplace Services Events Coordinator

ICONMA, LLC

Sunnyvale, CA

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JOB DETAILS
SALARY
$40–$47 Per Hour
SKILLS
Biotech and Pharmaceutical, Calendar Management, Communication Skills, Cross-Functional, Event Management, Health Plan, Interpersonal Skills, Microsoft Outlook, Operations Management, Organizational Skills, Physical Demands, Schedule Development, Writing Skills
LOCATION
Sunnyvale, CA
POSTED
6 days ago
Our Client, an American Biotechnology company, is looking for a Contingent Workplace Services Events Coordinator for their Sunnyvale, CA location.
 
Responsibilities:
  • Monitor the Workplace Services inbox for Events related inquiries and space reservation requests.
  • Manage all incoming Cvent tickets and follow up with the requestors if additional information is needed. Submit tickets for support functions (Facilities, Janitorial, etc.) when requested.
  • Create daily schedules for the Events technicians.
  • Proactively engage with requestor for upcoming events. Includes week-before event contact to determine if there are any changes to the reservation.
  • The planner is expected to walk the events space with the requester as needed.
 
Requirements:
  • Candidates must possess strong critical thinking skills to make informed decisions and develop innovative solutions.
  • Extensive experience using Outlook
  • Highly developed interpersonal / communication skills. Writing and speaking skills through written proposals, meeting facilitation, and oral presentations are essential.
  • Experience cross-collaborating with multiple business units.
  • Required Education and Training (As applicable - Specific education and training that an individual must possess in order to successfully perform in job):
  • Minimum 2 years of experience in the event management environment.
  • Working Conditions (As applicable - Any physical requirements for the job. If not applicable, state “none”)
  • The expectation for this role is to walk the facilities on a regular basis to assess services and overall event set-up.
  • Preferred Skills and Experience (As applicable - Specific skills, knowledge, and experience that are not required to perform the job, but are desirable to have)
  • The Workplace Services (WPS) Planner will report to the Manager of Facilities Operations and Services and will work closely with
  • The Workplace Services Events Coordinator. The WPS Planner will review and process reservation requests, manage schedules for event technicians, and communicate with stakeholders to ensure that all event details are understood and communicated with the supporting functions.
  • Call Notes:
  • Must-Haves:
  • Experience in event planning and coordination.
  • Ticket management experience (Cvent preferred, but open to other event management systems).
  • Experience coordinating with admins and cross-functional teams.
  • Strong organizational skills with ability to plan in advance (including week-before event follow-ups).
  • Experience managing schedules and handling event-related inquiries.
  • Required Qualifications:
  • Minimum 2 years of experience in an event management environment.
  • No specific industry experience required.
  • No minimum education requirement.
  • No weekly work hour requirement.
 
Why Should You Apply?

About the Company

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ICONMA, LLC